Job Description
Job Description
Position Summary Description
Ensures timely and accurate payment of invoices to vendors. Processes other payment requests for the Accounts Payable Department.
Qualifications and Education Requirements
High school diploma or equivalent required. Three (3) years of office experience, preferably in Accounts Payable. Courses in the following areas helpful: Business English, Business Math, Data Processing. Desirable: Experience with an on-line Accounts Payable system and completion of a basic accounting course at an accredited college or university or the equivalent bookkeeping experience.
Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven, Professional
Technical Competencies/Skills:
- Data Processing
- Generally Accepted Accounting Principles (GAAP)
- Proficiency with Microsoft Office applications
Soft Competencies/Skills:
- Effective verbal/nonverbal, listening, and written communications
- Analytical
- Attention to Detail
- Customer Service Orientation
- Organization
- Problem Solving
Essential Functions
- Performs data entry into Oracle-based Work and Asset Cloud Service and OnBase archiving AP software systems.
- Performs queries in the Microsoft Dynamics AX system for vendor and payment information.
- Maintains the vendor paid files.
- Processes and routes incoming invoices.
- Analyzes purchase orders for payment terms and other pertinent data necessary to pay invoices within the terms of the agreement.
- Routes invoices for approval authorization from requisition to attest quality assurance of material or service, when necessary.
- Serves as vendor's centralized point of contact regarding unpaid invoices.
- Analyzes and ensures all vouchers entered into Microsoft Dynamics AX and Work And Asset Cloud Service AP systems are correctly coded.
- Communicate with vendors, purchasing agents, material receiving personnel, and requestor for resolution of problem invoices.
- Ensure Supply Management procedures, as they relate to the invoice process, are adhered to.
- Reviews of vendor statements to ensure Seminole’s account is current.
- Performs other duties as applicable to the position or as assigned.
Physical Requirements
Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report.Prolonged periods in a stationary position at a desk and working on a computer. Occasionally must be able to move up to 25 pounds.
Working Conditions
Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment.