Job Description
Job DescriptionWe are looking for a receptionist with strong attention to detail to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and operations within the office. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.
Responsibilities:
• Operate and manage the phone switchboard effectively, handling inbound calls and directing them appropriately.
• Screen incoming calls for executive-level staff, ensuring only relevant and necessary communications are passed along.
• Schedule and manage conference room bookings, coordinating meetings and ensuring availability.
• Maintain organized filing systems to ensure quick and efficient access to documents.
• Greet visitors and provide assistance with inquiries in a friendly and detail-oriented manner.
• Collaborate with team members to support daily office operations.
• Ensure the reception area remains clean and welcoming for guests and staff.
• Handle general administrative tasks to support the smooth functioning of the office.• Proven experience in managing phone switchboards and handling inbound calls.
• Strong organizational skills with experience in scheduling meetings and coordinating conference room bookings.
• Familiarity with filing systems and maintaining accurate records.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize effectively in a busy office environment.
• Detail-oriented approach and ability to interact with executive-level staff.
• Proficiency in basic office software and tools.
• Previous experience in a receptionist or administrative role is preferred.