Job Description
Job Description
JOB DESCRIPTION
Daily:
- Reconciliation & reporting of operating cash
- Deposit checks and enter to Accounting System & Excel - Record Lien Releases when received
- Data entry of all financial transactions into Accounting System (credit card, bank transactions, deposits, invoices)
- Review, entry and approve reverse positive pay activity for ACH and Checks in bank website Quarter reconciliation of all balance sheet accounts Reporting:
- Financial reporting internal and external Payroll:
- Weekly processing per SOP (Alternate)
- 1099 ACH Payment creation Record and Transfer Funds Monthly for Rent, Management Fees & Loan payments
- File and pay appropriate Sales and Use Tax for 1504 Realty and 309 Charters Fixed Asset Accounting Project Accounting & Management
- Maintain all data input for Commercial jobs in Excel and ERP System o Input Job Costing (labor and materials) for Commercial Projects o
Set up new projects and add change orders o Back up for Construction Purchasing in ERP System during holidays and vacation.
Records and Monitors Payment Applications for Commercial Projects & Collections:
- On the 15th of each month, follow up on all accounts receivable over 60 days past due, document the actions taken, and report the results.
- Reconcile Job Master AR with Accounting system AR’s on 30th and 15th of month Email Payment Application Requests to General Contractors – Monthly File NTO’s (Notice to Owner) Petty Cash Other tasks as assigned.
REQUIRED SKILLS AND EXPERIENCE
5+ years experience in an accounting role Proven experience in daily cash reconciliation and financial reporting. Proficiency in accounting software and Excel. Experience with data entry for all financial transactions. Ability to review, enter, and approve bank activity (reverse positive pay for ACH and checks). Must have experience with periodic account reconciliation and documentation. Experience with weekly payroll processing and 1099 ACH payments. Ability to manage fixed asset accounting and monthly fund transfers. Strong collections and AR reconciliation skills. Attention to detail and accuracy in all financial records and reporting. Ability to handle petty cash and other assigned tasks as needed.
NICE TO HAVE SKILLS AND EXPERIENCE
Construction or Plumbing industry Understands small business