Job Description
Job Description
Part-time position 16-20 hours per week. Onsite daytime hours required.
Duties/Responsibilities:
1. Accounting & Finance – Responsible for all aspects of accounting and finance including:
- Prepare, process, and record information for accounts receivable, accounts payable and payroll; review and reconcile reports
- Process, analyze, and review financial statements and bank statements; research financial issues
- Reconcile checking account monthly
- Provide reports to Finance and Leadership Teams monthly regarding budget information and financial status
- Prepare the end-of-year reports for town hall and annual congregational meetings
- Present financial information at the annual meeting
- Complete tax payment deposits using government websites
- Complete quarterly tax reporting using government websites
- Create and file W2s and 1099s at end of the year
- File quarterly data for Minnesota’s Paid Leave program
- Provide financial numbers for monthly church publication
- Prepare the annual budget, obtaining agreement from Finance and Leadership teams
2. Contributions
- Enter weekly member contributions in the Servant Keeper database and generate reports
- Enter weekly Vanco (online) contributions and generate reports
- Record weekly deposits in ParishSoft
- Submit contributor data to the contribution envelope manufacturer
- Generate and distribute annual contribution statements in January
3. HR Administration
- · Maintain appropriate staff paperwork
- · Maintain employee records for vacation, sick time, and other time off work
- · Maintain staff personnel files
- · Assist the Personnel Committee with writing job descriptions and updating the personnel handbook as requested
- · Prepare and post job announcements
- · Create contracts for 1099 contractor staff annually
4. Rental Information Maintenance
- · Maintain records of rent payments
- · Maintain records of leases and other rental agreements as provided by Office Manager
- · Notify the Office Manager of any issues with timely payments
- · Issue annually the Certificate of Rent Paid to renters
- · Pay Personal Property Taxes
5. Insurance
- Coordinate all insurance coverages for the church
6. Work with all committees as requested
7. Record church attendance numbers and communicate to staff
8. Attend weekly staff meetings, monthly Personnel Committee meetings, and monthly Leadership meetings. Schedule Finance team meetings as needed. This position may also be asked to attend any special meetings.
9. Maintain accounting procedures documentation
10. Provide backup support for telephone and reception coverage
This position works closely with the Office Manager on any overlapping areas.
Knowledge, skills & abilities:
- · Previous experience working with accounting software, including payroll, chart of accounts, & accounts payable
- Previous HR experience a plus
- · Proficiency with ParishSOFT church accounting and payroll software, and donation database preferred
- · 3-5 years finance/accounting experience
- · Understanding of financial statements
- · Intermediate level of Excel
- · Basic email skills
- · Proficient in 10 key and keyboarding skills
- · Excellent verbal and written communication skills
- · Strong attention to detail
Core Competencies:
MISSION OWNERSHIP: Demonstrates understanding and full support of the mission, vision, values, and beliefs of the congregation. Can demonstrate those values to others and behaves in a manner congruent with the mission, vision, values, and beliefs
INITIATIVE: Enjoys working hard, is action oriented and energetic about worthwhile activities; willing to take calculated risks; seizes opportunities; sets demanding but achievable work and relationship objectives