Job Description
Job Description
The Office Clerk is responsible for overseeing and executing all financial administrative functions, including billing, claims management, invoicing, and payment coordination. The role ensures accuracy, timeliness, and compliance with company policies and statutory requirements, contributing to efficient financial operations and reporting.
Key Responsibilities:
- Billing and Invoicing
- Prepare, issue, and track customer invoices and credit notes.
- Maintain accurate billing records and ensure consistency with contracts and service agreements.
- Resolve billing discrepancies in coordination with internal departments and Monitor accounts receivable and follow up on outstanding payments.
- Claims Management
- Process, verify, and record all claims and reimbursements
- Maintain documentation for audit and compliance purposes.
3. Payment and Fee Processing
- Manage parent fees, and parent scholarships.
- Verify payment authorizations and ensure proper documentation for all
- Reconcile bank statements.
- Reporting and Compliance
- Prepare financial summaries for management.
- Assist in audits and ensure compliance with financial regulations
- Maintain accurate and up-to-date financial records and filing systems.
- Reporting
- Working in collaboration with the appropriate departments to meet license requirements.
Key Skills and Competencies:
- Strong understanding of accounting principles and financial procedures.
- High level of accuracy and attention to detail.
- Excellent organizational and time-management skills.
- Proficiency in accounting software (e.g., QuickBooks, Sage, Xero) and MS Office Suite (Excel, Word).
- Effective communication and interpersonal skills.
- Ability to work independently and handle confidential information responsibly.
Qualifications and Experience:
- Associate or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- 2-5 years of experience in clerical or administrative financial roles.
- Experience in billing and claims processing is essential.
- Familiarity with regulatory compliance and audit procedures preferred.
- Key Performance Indicators (KPIs)
- Timeliness and accuracy of billing and payroll.
- Reduction in billing and claim discrepancies.
- On-time processing of payments and reconciliations.
- Compliance with internal and external audit requirements.
- Positive internal and external stakeholder feedback.