Job Description
Job DescriptionBenefits:
- 401(k) matching
- Health insurance
- Paid time off
About A2Z Builders
A2Z Builders is a high-end residential and commercial general contractor committed to excellence, integrity, and innovation. With a fully integrated team including project managers, interior designers, and claims specialists, we deliver exceptional results for clients across exterior renovations, insurance restoration, and custom interior projects. Our process-driven approach, CRM-integrated systems, and state-of-the-art design showroom reflect our values of clarity, quality, and client satisfaction.
We are currently seeking a motivated Administrative Assistant to support our growing operations team.
Position Overview
The Administrative Assistant will play a crucial role in supporting our construction operations and office team with daily administrative functions. This role is ideal for someone highly organized, detail-oriented, and comfortable managing building permit submittals, digital contracts, spreadsheets, and task tracking in a fast-paced construction environment.
Key Responsibilities
- Permit Management
- Prepare, submit, and track building permit applications across various Colorado jurisdictions
- Maintain permit records, inspection schedules, and jurisdictional requirements
- Communicate with city/county offices to resolve permitting issues or delays
- Prepare, submit, and track building permit applications across various Colorado jurisdictions
- Contract & Document Handling
- Send and track electronic contracts via CRM and e-signature tools
- Organize and maintain client files, subcontractor documents (W9s, COIs, Agreements), and lien waivers
- Assist with change order tracking and contract compliance
- Send and track electronic contracts via CRM and e-signature tools
- Administrative Support
- Update and manage internal spreadsheets (project tracking, subcontractor lists, PM assignments)
- Coordinate digital file storage and support communication through WhatsApp channels
- Assist PMs, designers, and scheduling department with administrative requests
- Update and manage internal spreadsheets (project tracking, subcontractor lists, PM assignments)
Preferred Qualifications
- 2+ years of administrative or permitting experience in construction, design, or a related industry
- Strong organizational and multitasking skills
- Proficient in Microsoft Excel, Google Workspace, and digital file management
- Familiarity with CRMs and Google Suites, polished and refined computer etiquette
- Excellent written and verbal communication skills
- Self-motivated, resourceful, solution and detail-oriented; an outside-of-the-box thinker.
- Knowledge of building jurisdictions in Colorado is a plus
What We Offer
- Competitive salary based on experience
- Collaborative, high-performance team culture
- Opportunities to grow into construction operations, permitting coordination, or project support roles
- Be part of a successful and driven company, with a collaborative and supportive company culture.