Job Description
Job Description
Come join our team! This is an opportunity to contribute to a great team which helps keep this City vital, safe, and functioning well.
The City of Newnan offers a friendly work environment within an established and growing community, providing professional development and the opportunity to make a difference in the community.
Summary:
Under the moderate supervision of the assigned department supervisor, performs intermediate skilled administrative support work providing administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned.
Essential Duties and Responsibilities:
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
- Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
- Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, etc. where a knowledge of format and presentation is necessary; answers routine correspondence independently.
- Assists in the coordination and preparation of periodic, special, and other reports; collects information from a variety of sources and compiles data.
- Sort, index, and maintain various file and record.
- Receives, sorts, processes and distributes incoming and outgoing mail; assists with large mailings.
- Operate a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.
- Performs specialized departmental tasks and duties as assigned.
Qualifications:
To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required:
- Education: High school diploma or GED and moderate experience in administrative support and office operations, or equivalent combination of education and experience.
- Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to citizens and other City employees.
- Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Computer Skills: Basic computer skills should include the ability to use Microsoft Word, Excel, Publisher, Power Point and understand file storage and transfer. Ability to create and maintain case files, evidence logs, audio files, photographic files as they pertain to evidence.
- Certificates, Licenses and Registrations: Ability to obtain GCIC certification and Notary Public license within six months of hire.
Position does not have supervisory responsibility.
This position is full time, non-exempt and eligible for City of Newnan's remarkably comprehensive benefit package to include:
- Health, Dental, Vision, Flexible Spending
- Life Insurance, Voluntary Life Options, Short-Term and Long-Term Disability, Accident Insurance and Critical Illness Insurance.
- Retirement benefits-10% City Contribution into a 401a account with up to an additional 3% match.
- 457 Deferred Compensation Retirement Plan Option.
- Tuition Reimbursement Program.
- Employee Assistance Program.
- Wellness Incentive Program.
Pre-employment screenings include background, motor vehicle and drug screen with blood alcohol test.
Position is open until filled.
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