Job Description
Job Description
Sales & Administrative Assistant
This role is located in the Elkhart area
Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and knowledge will grow alongside HR and Recruiting experts?
Then, HR Collaboration Group has a place for you!
Who We Are:
HR Collaboration Group is a national HR consulting, business management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your impact in the community while growing your passion!
Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success
What We Offer:
- Collaborative and flexible work environment
- Challenging and progressive career development
- Excellent Salary & Bonus programs
- Outstanding PTO and Voluntary Time Off policies
- Above Standard Paid Holidays
- Competitive Medical, Dental, Vision, RX and Other Benefit Programs
- Retirement Plan with Employer Match!
- Open communication, informal recognition, and monthly team-building events
- And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role!
What You'll Do:
You will handle the day-to-day reception, office, sales and other administrative support processes to provide excellent customer support for visitors, customers, and our team.
Your Accountabilities in The Role:
- Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience.
- Handles the day-to-day administration for Sales, HR & Recruiting items, as well as for the overall business to meet sales growth, project dealines and to keep the business organized.
- Handles project work for various departments to meet overall team goals.
- Handles non-client purchases and processing in a timely manner.
- Coordinates the distribution of mail, invoicing documents, as well as managing online filing and other administrative activities for the business in a timely manner.
- Prepares reoccurring and special reports, data files, etc., ensuring accurate and on-time completion.
- Prepares meeting minutes and follow up on open items, as needed, to support the various groups.
- Inspects the office building and handles light organization/tasks, while also notifying contractors of facility repairs to keep the building in good condition.
- Performs work in line with HRC policies and processes to ensure a high-level of compliance, accuracy, discretion, and security of information.
Position Requirements:
- Education: HS Diploma or GED required.
- Experience: 2+ years of Administrative experience performing administration, data entry, reception area tasks, etc.
- Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well.
- Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word).
- Communication Skills: Advanced verbal and written communication skills. Able to reach out to prospects, vendors, etc to set up appointments or calls with the HRC team.
- Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Takes ownership in their role to do an excellent job day after day.
- Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive, friendly personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure accurate processes, and accountable for projects/work to be done well.
If this sounds like you, then you will blossom at HRC!
Other Important Information:
Position Status & Pay: $20 - $30.00 per hour plus bonus and perks! Pay is commensurate with proven expertise, initiative, and ability to handle multiple tasks in a highly organized, effective, and positive way.
- And, the compensation will grow as the team member grows!
Reports To: CEO
Core Schedule: Monday through Friday; full-time position at 36 – 40 hours a week; will consider a part-time person who can work 25 – 30 hours a week on average.
Core Business Hours: 8:00 - 6:00 pm for the business; person can work their hours within this time range.