Job Description
Job DescriptionWe are looking for a detail-oriented and organized Receptionist to join a non-profit organization in Rochester, New York. In this Contract position, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This role requires strong interpersonal skills and proficiency in basic office software.
Responsibilities:
• Greet visitors warmly and courteously, ensuring a positive first impression.
• Answer and direct incoming calls efficiently, providing accurate information as needed.
• Manage and maintain the reception area to ensure it is tidy and welcoming.
• Schedule appointments and coordinate meeting logistics when required.
• Handle incoming and outgoing mail, distributing correspondence appropriately.
• Utilize Microsoft Word and Microsoft Outlook to prepare documents and manage email communications.
• Maintain accurate records and update databases as needed.
• Assist with administrative tasks to support office operations.
• Communicate effectively with team members and external stakeholders.
• Uphold the organization's values and maintain confidentiality at all times.• Previous experience in a receptionist or administrative role is preferred.
• Proficiency in Microsoft Word and Microsoft Outlook is essential.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to maintain professionalism and a friendly demeanor.
• Attention to detail and a commitment to accuracy.
• Comfortable working in a non-profit environment.
• Ability to adapt to a dynamic and fast-paced workplace.