Job Description
Job DescriptionJob Title: Administrative Assistant & BookkeeperLocation: Harrisburg, PA
Job Type: Part-Time possible go Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant & Bookkeeper to join our team. This role is responsible for handling a wide range of administrative tasks while also assisting with bookkeeping duties . The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced environment.Key Responsibilities:Administrative Assistant Duties
- Provide general administrative support, including managing emails, phone calls, and correspondence.
- Organize and maintain electronic and physical files, ensuring easy access to important documents.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist in preparing reports, presentations, and other business documents.
- Handle office supply inventory and place orders as needed.
- Support HR functions such as onboarding new employees, maintaining records, and tracking time-off requests.
- Assist with special projects and general office management tasks.
Bookkeeping Duties
- Process invoices, track expenses, and reconcile accounts.
- Assist with accounts payable and accounts receivable functions.
- Maintain accurate financial records and generate reports as needed.
- Support payroll processing by gathering necessary data and ensuring accuracy.
- Work closely with the accountant to prepare for tax filings and audits.
Qualifications:
- Proven experience as an administrative assistant, office manager, or similar role.
- Basic bookkeeping experience or knowledge of accounting principles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and bookkeeping software (QuickBooks, Xero, or similar).
- Strong organizational skills with attention to detail.
- Ability to handle confidential information with professionalism and discretion.
- Excellent communication and interpersonal skills.
Preferred Qualifications:
- Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field.
- Previous experience in bookkeeping or financial administration.
- Familiarity with office management and HR processes.
Why Join Us?
- Competitive salary and benefits package.
- A supportive and collaborative work environment.
- Opportunities for professional growth and development.
If you are a highly organized multitasker with a passion for administrative work and bookkeeping, we’d love to hear from you! Apply today.