Job Description
Job Description
Fiat Classical Academy in Aurora, IN is hiring a highly organized and proactive person to support the Head of Mission and Headmaster in a wide range of tasks in the areas of administration, development, admissions, and student life.
Responsibilities and Duties:
Administrative/Office
- Represent the school in a professional yet warm manner, when answering the phone and door
- Understand the annual cycle of events and needs with the ability to proactively advance tasks pertaining to upcoming events.
- Schedule space reservations with the parish
- Manage office tasks such as organizing and keeping paper files, making copies and managing the printers
- Record-keeping of income and expenses
- Prepare checks to pay invoices
- Make purchases for administrators and staff
- Run errands such as picking up orders, making purchases, and delivering flyers to businesses and schools
- Prepare, manage, and execute mailings such as annual tax letters, the annual report, and the end of year appeal (including student's personal letters and families' contacts)
- Send information to parishes and schools for admissions and publicity purposes (bulletin announcements, flyers, etc.)
- Complete paperwork on behalf of the Head of Mission and Headmaster
- Initiate regular check-ins with the Head of Mission and assist in prioritization of item
Development
- Manage Salesforce platform for donor and admissions information, including data entry, tracking and running of strategic reports. (Note: training will be provided.
- Keep track of donor correspondence, including writing thank you notes
- Plan an annual event to thank benefactors
- Assist with the annual Gala
Admissions
- Coordinate scheduling of preview days and family tours
- Annual set-up and management of TADS online portal for financial aid and tuition management
- Collect family information and complete online Choice Scholarship (voucher) applications
Student Life
- Manage Safe Parish database and volunteer onboarding
Qualities Needed
- Faithful practicing Catholic
- Able to preserve confidentiality
- Excellent written and verbal communication skills
- Able to work with Word, Excel and Google documents, as well as Salesforce and TADS databases. Training will be provided
- Attention to detail and thoroughness in accomplishing tasks
- Able to determine priorities and meet deadlines
Reports to: Head of Mission
Compensation: Commensurate with experience and expertise.
Hours: This is a part-time position for three days a week in the office. The days of the week are flexible.
Please send a resume, cover letter, and three references to:
Head of Mission, Brad Macke
bmacke@fiatclassicalacademy.org, or by mail to
or mail to: Fiat Classical Academy, PO Box 63, Aurora, Indiana 47001.
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