Lead Medical Scribe & Executive Assistant

Job Description

Job DescriptionDescription:

We are seeking a highly organized and detail-oriented Lead Medical Scribe & Executive Assistant to support our ICU department. This dual-role position combines clinical scribe responsibilities with administrative coordination, including scheduling, hiring, and managing communication. The ideal candidate will demonstrate strong multitasking abilities and excellent problem-solving skills to ensure efficient workflow and proper coverage.

Job Duties

Clinical Scribe & Scheduling

- Serve as the lead scribe in the ICU, working Monday through Friday mornings.

- Create and manage the ICU scribe schedules to ensure adequate coverage.

- Address any scheduling conflicts and make necessary adjustments promptly.

- Plan and organize monthly scribe meetings.

Executive Assistant

- Monitor and respond to faxes, voicemails, and other communications as needed.

- Handle incoming mail and deposit checks promptly.

- Verify insurance information on billing sheets daily and coordinate with the billing team to resolve discrepancies.

Hiring & Team Management

- Oversee the hiring process for new scribes, including reviewing resumes and conducting interviews.

- Ensure proper onboarding and training for new hires.

Requirements:

- Must be able to type at a speed of 60-70 words per minute or greater.

- Candidates must be at least 20 years of age with a strong knowledge base of medical terminology. Familiarity with vocabulary used in the ICU setting is highly preferred but not required.

- Ability to stand and walk for extended periods while accompanying the physician during rounds and patient visits.

- Must be capable of handling highly confidential information in compliance with HIPAA regulations.

- Strong organizational and multitasking skills are essential.

- Proficiency in scheduling and administrative coordination is required.

If you meet these qualifications or know someone who does, we encourage you to apply!