Job Description
Now Hiring: Project Administrator (Norfolk, VA • Philadelphia, PA • Hybrid Mid-Atlantic)
A growing professional services firm is seeking a detail-oriented and proactive Project Administrator to support leadership and project managers across a variety of project delivery engagements.
This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting project teams, and brings strong organizational, analytical, and communication skills.
What You’ll Do
In this role, you will support administrative, financial, and contract-related project tasks, including:
- Setting up and managing projects in project management/accounting software (BQE CORE or similar)
- Handling project billing, invoicing, collections, and financial reporting
- Tracking project progress, budgets, and schedules
- Preparing fee proposals and supporting contract documentation
- Managing RFQ materials, compliance documents, and client requirements
- Maintaining project filing systems and supporting day-to-day project administration
- Assisting with internal and external communications
- Building and maintaining productive working relationships with project managers, clients, and partners.
What We’re Looking For
The ideal candidate has experience supporting project operations—ideally within a professional services or project-based environment.
- Experience with invoicing, contract administration, and project accounting
- Background in the architecture, engineering, construction, or similar industry is a plus
- Strong Microsoft Office skills, especially Excel
- Excellent written and verbal communication
- High attention to detail and strong organizational skills
- Ability to manage multiple schedules and competing deadlines
- Comfortable learning and using multiple software platforms
- Familiarity with BQE CORE, QuickBooks, or similar systems preferred
- Bachelor’s degree in business, accounting, or related field OR relevant certifications (CAPM, PMP, CPA, CMA)
If you're a motivated, detail-driven professional who enjoys supporting project teams and ensuring strong operational execution, we’d love to hear from you.
Apply today to join a collaborative and mission-focused environment.