Chinese Bilingual Executive Assistant - Bookkeeper

Job Description

Job Description

A Global Manufacturer is looking for an Executive Assistant – Bookkeeper (Chinese Bilingual) to join their team.

Position Summary

We are seeking a highly capable and adaptable Executive Assistant to support the General Manager in executive coordination, administrative execution, and cross-border communication.

This role will serve as a trusted execution partner to the General Manager, ensuring priorities are organized, action items are tracked, and internal coordination remains aligned as the business grows. Given our startup environment, the position requires flexibility, discretion, and the ability to adapt quickly as business needs evolve.

Job Requirements

This role will serve as a trusted execution partner to the General Manager, ensuring priorities are organized, action items are tracked, and internal coordination remains aligned as the business grows. Given our startup environment, the position requires flexibility, discretion, and the ability to adapt quickly as business needs evolve.

Executive Support

· Manage the General Manager’s calendar, travel, and scheduling across time zones

· Prepare meeting agendas, presentations, reports, and executive correspondence

· Track daily, weekly, and long-term action items

· Follow up with internal and external stakeholders to ensure timely execution

· Organize and maintain executive-level documentation and confidential materials

· Serve as a coordination point for leadership-related matters

Administrative & Office Coordination

· Support day-to-day office administration and workflow coordination

· Maintain organized records, contracts, and operational documentation

· Coordinate with vendors and service providers as needed

· Support onboarding logistics and general office processes

· Assist in maintaining efficient and organized administrative systems

· Identify areas where processes can be improved and assist in implementation

· Cross-Border Communication Support

· Coordinate meetings and communication between U.S. and China-based team

· Consolidate and distribute meeting summaries and follow-up items

· Track progress on cross-regional initiatives

· Ensure clarity and alignment on timelines and deliverables

· Support culturally appropriate communication practices

Operational & Financial Coordination Support

· Assist in organizing documentation related to budgeting, expenses, and internal reporting

· Support tracking and consolidation of financial materials as requested

· Coordinate with internal stakeholders to gather required documentation

· Help maintain visibility on administrative and financial workflows

· Support leadership in monitoring business execution priorities

About CTI: Compass Tech International (CTI) is dedicated to providing the highest quality Staffing, Recruiting and Managed Services to our customers nationwide, to create greater efficiencies, better results and effective communications to improve their talent access and worker effectiveness while finding solutions for workflow and process improvement.

Company DescriptionAbout CTI: Compass Tech International (CTI) is dedicated to providing the highest quality Staffing, Recruiting and Managed Services to our customers nationwide, to create greater efficiencies, better results and effective communications to improve their talent access and worker effectiveness while finding solutions for workflow and process improvement.

Talk today to your Compass Tech recruiter. If the immediate job opportunities from our 100+ active client companies is not readily apparent, CTI’s team will stick with you to find the right opportunity, or guide you to improve your process to find success. And via that, a brighter career path.

Company Description

About CTI: Compass Tech International (CTI) is dedicated to providing the highest quality Staffing, Recruiting and Managed Services to our customers nationwide, to create greater efficiencies, better results and effective communications to improve their talent access and worker effectiveness while finding solutions for workflow and process improvement.\r\n\r\nTalk today to your Compass Tech recruiter. If the immediate job opportunities from our 100+ active client companies is not readily apparent, CTI’s team will stick with you to find the right opportunity, or guide you to improve your process to find success. And via that, a brighter career path.