Job Description
Job DescriptionJob Description: Sales Assistant
Are you energized by fast-paced environments, tight deadlines, and keeping operations running smoothly behind the scenes? Do you thrive when you're the go-to person who knows exactly where every order, shipment, and quote stands? If so, you’ll feel right at home here.
We are looking for a highly organized, detail-driven Sales Assistant who plays a vital role in supporting our Sales team and ensuring our customers receive world-class service. In this position, you’ll keep orders moving, track critical deadlines, coordinate with multiple departments, and help maintain the heartbeat of our sales operations. Every day is different — and your impact is felt immediately.
What You’ll DoOrder Management & Sales Support (You’re the Traffic Controller!)
-
Own the tracking of all internal and buyout orders, back orders, shipments, and deadlines.
-
Keep a live log of all stock and special orders — follow up on every promise date so nothing slips through the cracks.
-
Record all buyout PO/SO details and vendor promise dates, including shipping windows for customer or Premium deliveries.
-
Provide daily shipment updates to customers and regional teams.
-
Partner with Sales and vendors to confirm timelines and keep all deadlines on target.
-
Support Sales with inventory checks and coordinate regional transfers for sold items.
Quotes & Sales Orders (You Keep the Numbers Moving!)
-
Assist Admin by preparing quotes and processing incoming sales orders from field personnel.
-
Enter all sales orders into our tracking system and keep it clean, updated, and accurate.
-
Maintain real-time visibility of sales order activity to support team planning and execution.
Inventory Coordination (You Help Keep Us Stocked & Ready!)
-
Work directly with the Warehouse Manager to complete and track stock orders for all three regions.
-
Monitor and manage inventory backlogs across Houston and all regional locations.
-
Jump in to support Shipping & Receiving when needed.
End-of-Month Support (You’re the Closer!)
-
Gather and organize all documents required for end-of-month billing.
-
Process all PODs (Proof of Delivery) for billing submissions.
-
Communicate with the sales team about outstanding POD needs and ensure everything is completed on time.
Why This Role Matters
You are the connection point between Sales, Operations, Warehouse, Admin, and our customers. The team relies on your precision, your follow-up, and your ability to keep everything moving. When you’re doing your job well, orders flow smoothly, customers stay happy, and the entire sales pipeline runs stronger.
This is an exciting opportunity for someone who loves structure, thrives on responsibility, and enjoys being the person people count on.