Job Description
Experienced Administrative Specialist for an Aviation Company
Annual Salary: $46,000 - $51,000
Work Location: In-Office
Work Days: Monday – Friday
Work Time: 8am to 5pm
Description
BC Flight, an Air Charter Broker focused on providing an excellent client service, is searching for an experienced Administrative Specialist at our office located at Oakland-Waterford Airport.
Position Overview:
We are seeking a dynamic and versatile Administrative Specialist to join our team. The ideal candidate is a self-starter who is well-organized, professional and ensures tasks are completed timely. This individual will play a key role in keeping operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.
The primary responsibilities will be flight requests, administrative support for marketing and administrative support for the company medium jet.
Job Responsibilities Include:
· Submitting requests for client flights to partners, compile and confirm accuracy before providing for review by manager – this is a critical responsibility
· Support marketing from an administrative standpoint such as coordinating with advertisers and updating social media with provided copy and media
· Support manager in aircraft management tasks which include scheduling pilots, scheduling maintenance and other various items which will be directed by manager
· Review pilot expense reports to ensure they are accurate and submitted timely
· Provide travel booking and logistics support, booking airline tickets as necessary
· General administrative, clerical work, overnight packages and mail handling
· Other duties and special projects as needed and assigned
· Serve as backup support for fellow team members
Knowledge/Skills/Abilities to be successful include:
· Above average computer skills; Very proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
· Above average written and verbal communication skills
· Ability to prioritize and multitask effectively and efficiently
· Friendly, professional and polite demeanor
· Strong team player with a collaborative attitude
· Organized and detail-oriented
Preferred Qualifications:
Minimum Five years of experience in a corporate or professional setting
Associates or Bachelor’s degree preferred
Prior Aviation Experience is NOT required for this position
Benefits:
· Medical, Dental and Vision insurance
· 2-weeks Paid Time Off
· Paid Holidays Off