Job Description
Job Description
Summary:
The HR Associate will play a crucial role in supporting the overall HR functions and ensuring the smooth operations of day-to-day activities within the department. This position requires a proactive individual with excellent communication skills, a strong sense of confidentiality, and a passion for contributing to a positive work environment. The ideal candidate will be detail-oriented and capable of managing multiple tasks and responsibilities.
Tasks/Responsibilities:
- Administrative Support
- Provide administrative assistance to the Director of Human Resources, including file management, data entry, and maintaining accurate records.
- Provide support with department and organizational audits.
- Schedule and coordinate meetings and HR-related events.
- Measure/monitor department key performance indicators (KPIs) and identify appropriate benchmarking.
- Maintain a human resource information system (HRIS) that meets the organization's personnel information needs.
- Provide accurate records maintenance (new hires, termination, transfers, destruction of records).
- Manage, monitor, and update the company Intranet site.
- Recruitment and Onboarding
- Assist in the recruitment process by posting job openings, reviewing resumes/sourcing candidates, and scheduling interviews.
- Facilitate a smooth onboarding process for new hires.
- Employee Relations
- Support employees with general inquiries, providing information and assistance in a timely and professional manner; escalate concerns to the head of HR.
- Assist in employee engagement initiatives and programs.
- Provide support with employee surveys, employee feedback sessions, and stay and exit interviews, as needed.
- Benefits and Compensation Administration
- Support the administration of employee benefit programs, including health insurance, retirement plans, and other perks.
- Coordinate with external vendors to ensure accurate and timely processing of benefits and benefits invoices.
- Assist employees with benefits-related inquiries and ensure accurate recordkeeping.
- Collaborate with the Payroll Administrator regarding benefits and compensation changes impacting timely and accurate processing of payroll.
- Compliance and Policies:
- Assist in maintaining compliance with HR policies, procedures, and legal requirements.
- Assist in updating and organizing employee handbook, policies, department standard operating procedures (SOPs), and other HR-related documents.
- Stay current with HR laws and regulations, as well as industry trends.
- Training and Development
- Coordinate training sessions and development programs for employees.
- Assist in tracking and maintaining training records.
- Other such duties, tasks, or projects as assigned to assist the department or organization as deemed necessary.
Skills/Requirements:
- 2-3 years of proven experience as an HR Associate or Generalist or in a similar administrative role required. Focus on talent acquisition and/or benefits administration strongly preferred.
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- HR certification (ie. PHR, SHRM-CP) a plus.
- Ability to maintain trust and handle confidential information with discretion is critical.
- Proficiency in Microsoft Office Suite.
- Knowledge of federal and state employment laws and regulations.
- Excellent interpersonal and communication skills.
- Strong organizational and multi-tasking skills.
- Detail-oriented and able to work independently or collaboratively within a team.
- Ability to maintain trust and handle confidential information with discretion is imperative.
- Familiarity with HRIS (ADP Workforce Now or Workday HCM preferred)
- Must act as a culture steward and model the values and principles of the organization.
Armada follows a hybrid work structure where employees work in-office three days a week and remotely for the remaining two.
40 hours / week