PAYROLL SPECIALIST

Job Description

Job Description

Sanford Burnham Prebys is much more than a research facility and hub for innovation; it’s a vibrant global community of talented scientists and researchers from over 30 countries. This worldwide representation enriches our perspectives and enhances our creative approach to solving complex scientific challenges.

We strive to be leaders not only in biomedical research but also in creating an environment where excellence thrives through collaboration across cultures and backgrounds. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.

Together, we translate science into health.

The duties and responsibilities contained in the job description are intended to be examples of the accountabilities for which the person in the position will demonstrate competency through performance. The job description is not intended to be an all-inclusive list. Duties and responsibilities are subject to change and other duties may be assigned as necessary.

PositionSummary:

Under general direction of the Payroll Manager, the Payroll Specialist responds to inquiries; performs data entry; processes employee status changes, tax changes, and deductions changes and generates checks and direct deposit transmittals. Responsibilities are moderately difficult, requiring judgement in resolving issues or in making recommendations.

Duties and Responsibilities:

• Monitors time in ADP timekeeping system, including time-off requests and coordinates with personnel accordingly.
• Coordinates with HR staff for new hires and other changes for the semi-monthly payroll process
• Process and post semi-monthly payroll in ADP
• Reviews and approves all employee updates for direct deposit, address and name changes.
• Prepares the calculation for manual off-cycle checks, ensures auto-pay is turned off for exempt employees, and update time off balances.
• Prepares calculations for new hires with pro-rated pay
• Prepares calculation for retroactive adjustments
• Assists with International Students and data entry in Glacier for resident and nonresident reporting.
• Assists with preparing/submitting tax deposits for Forms 592 and 1042.
• Prepares 403(b) and Igoe payments for each pay period processed.
• Prepares reconciliations for assigned payroll related accounts
• Prepares journal entries as needed for payroll related accounts
• Investigates and resolves questions and/or discrepancies on employees’ pay
• Provides payroll training in ADP and/or training materials as requested.
• Assist with ongoing effort to update SOPs
• Performs other related tasks, duties and responsibilities as required, assigned, or directed.

Minimum Qualifications:

Education: High School diploma

Experience:

• Two (2) years experience with payroll processing, time-keeping systems or an equivalent combination of education, training and/or experience from which comparable knowledge, skill and abilities have been attained
• Non-profit or Academia experience a plus

Certifications, Licenses, etc: None

Other Knowledge, Skills and/or Abilities:

• Familiarity with Employer’s Tax Guide IRS publication 15
• Knowledge of or experience with an online timekeeping system/3rd party payroll processor (ADP preferred)
• Work independently as well as in a team environment
• Be responsible and have strong communications skills
• Possess strong attention to detail, analytical, time management, organizational, and interpersonal skills
• Professional proficiency in Microsoft Office

Supervisory Responsibilities:

Direct: None

Indirect: None

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

When working on-site, the work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment.

If working from home, you are responsible for ensuring a quiet, organized, and comfortable setting, free from significant noise or distractions. This role requires the use of standard home office equipment, including but not limited to computers and phones. As you may be exposed to minimal noise and temperature variations depending on your home setup, it's important to maintain a workspace that supports productivity and well-being. Reliable internet connectivity and a suitable workstation are essential to fulfill job responsibilities effectively.

Physical Requirements:

Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.

Compensation: The expected hiring range for this position is $60,306 - $75,000/year commensurate with experience.

We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer.

As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our Benefits Team at (858) 646-3100 or via e-mail at benefits@sbpdiscovery.org