Office Administrative Assistant

Job Description

Job DescriptionAre you organized, proactive, and not afraid to take charge? Do you thrive in a fast-paced, no-nonsense environment where getting things done is the top priority? Re-View Windows, a leading custom fabricator and restorer of wood and steel windows for historic preservation projects, is looking for a competent and thick-skinned Office Administrative Assistant to join our team in North Kansas City. Important Requirements:

• Notary Public License (a Huge Plus)
• Ability to lift and move items occasionally (light physical activity required)
• Self-starter who looks for what needs to be done — and does it
• Comfortable in a direct, results-focused workplace
• Professionalism in managing interactions and tight timelines

What You’ll Do:

• Administrative Support: Accurately input and submit timecards for contractors and employees weekly.
• Accounting Liaison: Scan and forward mailed bills to our external accounting firm and assist with basic bookkeeping tasks.
• Reception Duties: Answer phones and greet visitors, vendors, and clients with professionalism and courtesy.
• Logistics Coordination: Manage office supply inventory, oversee incoming/outgoing shipments, and track hardware inventory.
• Data & File Management: Maintain customer and accounting files and build Excel spreadsheets for internal use.
• Facility Oversight: Coordinate with the cleaning service and landlord to ensure a clean and functional workspace.
• Team Engagement: Assist in organizing employee meals, gifts, and celebrations to foster a strong team culture.
• Errands: Occasional local travel to the post office, bank, and other destinations.
• Projects: Know how to prioritize your work. Special projects around the office do not take precedence over the routine tasks that are part ofyour job.

What We’re Looking For:

• Experience:
• 1–3 years of office administration experience (manufacturing or similar office experience)
• Strong computer proficiency (Microsoft Office, especially MS Excel and Word)
• Skills:
• Exceptional attention to detail
• Strong customer service and communication skills
• Ability to manage multiple tasks independently and efficiently
• Physical ability to lift/move items as needed
• Mindset:
• Thick-skinned, accountable, and solution-oriented
• Confident in navigating a busy, hard-working environment
• Willing to speak up, take initiative, and own responsibilities

What We Offer:

• Competitive hourly wage
• 401(k)
• Health, dental, and vision insurance
• Paid time off
• A supportive team culture built on craftsmanship and accountability

Standard Hours:

• Monday – Thursday: 8:00 am to 5:00 pm (with a half-hour lunch break)
• Friday: 8:00 am to 2:30 pm (with a half-hour lunch break)

If you're ready to make a difference at a company that values hard work, initiative, and precision, apply now and bring your talent to Re-View Historic Windows!

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