Job Description
Job DescriptionPosition Overview
We're seeking a highly energetic and detail-oriented Executive Assistant to support the CEO of four fast-paced, dynamic companies. This position is perfect for someone who thrives in structured environments, enjoys managing tasks efficiently, and can anticipate the CEO's needs proactively. You'll act as the CEO’s right hand—handling priorities, optimizing communication, and ensuring all tasks are seamlessly managed.
Key Responsibilities
- Calendar & Priority Management: Manage the CEO’s schedule across all businesses, ensuring alignment with strategic priorities and minimizing conflicts.
- Documentation & Communication: Draft, edit, and manage high-stakes documents, presentations, and correspondence with accuracy and professionalism.
- Meeting Execution: Prepare agendas, take detailed notes, and follow up on action items to ensure accountability and momentum.
- Task & Project Tracking: Maintain a master list of CEO initiatives and ensure timely execution by coordinating with internal and external stakeholders.
- Gatekeeping & Workflow Optimization: Serve as a filter and facilitator—protecting the CEO’s time while providing access to essential information and people.
- Travel & Logistics: Coordinate intricate travel arrangements and event planning across various time zones and business units.
What We’re Looking For
- Calendar & Priority Management: Oversee the CEO’s complex schedule across four companies, aligning meetings and tasks with top strategic priorities and minimizing conflicts.
- Documentation & Communication: Draft, edit, and manage high-stakes documents, presentations, and correspondence with precision and professionalism.
- Meeting Execution: Prepare agendas, capture detailed notes, and follow up on action items to ensure momentum and accountability.
- Task & Project Tracking: Maintain a master list of CEO initiatives and ensure timely completion by coordinating with internal and external stakeholders.
- Gatekeeping & Workflow Optimization: Act as a filter and facilitator—protecting the CEO’s time while providing streamlined access to key information and individuals.
- Travel & Logistics: Coordinate intricate travel arrangements and event planning across multiple time zones and business units.
Qualifications
- 5+ years of experience supporting C-level executives, preferably in multi-entity or high-growth environments.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite, project management tools, and digital collaboration platforms.
- Displays a high level of energy and a strong ability to manage tasks.
- This position is a full-time, on-site role that offers the opportunity to immerse yourself fully within the company’s dynamic environment and collaborate closely with executive leadership and teams.
- While this is a full-time, on-site role designed for close collaboration and immersion within the company’s dynamic environment, flexibility in the work schedule may be available for the right individual. This flexibility is extended to enable exceptional performance and well-being, with the expectation that it will be used responsibly and not taken for granted.
#hc193478