Senior Procurement Specialist

Job Description

Job Description

We invite individuals who are enthusiastic about the aviation industry and dedicated to providing a world-class experience to apply. Join us and be part of a dynamic team that values collaboration, supports each other's development, and embraces diverse ideas and perspectives.

Serving as Michigan's second busiest airport and recognized as the best small airport in the country by USA Today, Gerald R. Ford International Airport stands as a testament to West Michigan's vibrant growth. The airport serves over four million passengers annually, with eight commercial airline partners offering nonstop flights to over 35 destinations. As a vital economic engine in the region, it supports more than 40,000 jobs and contributes over $7 billion to the economy each year.

Gerald R. Ford International Airport has received multiple awards from Airports Council International World's 2023 Airport Service Quality (ASQ) Awards, including Best airport 2 to 5 million passengers in North America; Airport with the Most Dedicated Staff in North America; Easiest Airport Journey in North America; Most Enjoyable Airport in North America; and Cleanest Airport in North America. Managed and operated by the Gerald R. Ford International Airport Authority, the airport is committed to creating an exceptional travel experience for our passengers while fostering growth and prosperity for all of West Michigan. Our team is dedicated, passionate, and focused on innovation, making it a great place to build a rewarding career.

JOB SUMMARY:

The Senior Procurement Specialist at the Gerald R. Ford International Airport supports every department of the Airport by overseeing the procurement of goods and services by the Authority and implements practices and procedures to help ensure cost-effective acquisitions of capital equipment, contractual services and operating materials and supplies for the Airport. Working closely with the Chief Financial Officer and internal stakeholders, the role will support and implement various business initiatives across a broad spectrum, including the procurement of goods and services by the Authority, grant funding functions and special projects.

As a critical component of the Airport finance team, a strong background or education in business, finance or procurement are essential to success. Experience in the public sector is extremely desirable since the candidate will be working within FAA, State of Michigan, and locally regulated procurement activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Listed examples are illustrative and representative of the tasks required of this classification, but are not intended to be complete or exhaustive for this position.

• Ensures that procurement activities comply with professional codes of ethics as well as established Authority policies and procedures.
• Develops, solicits, receives and reviews Requests for Proposals (RFP), Requests for Quotations (RFQ), and Requests for Bids (RFB).
• Researches operating specifications, maintenance and performance histories, price data, purchase prices and price incentives on alternative products and vendors and recommends products and/or vendor selection based on this data.
• Administers the process of receiving and reviewing proposals, quotations and bids, and assists departments in interviewing and selecting cost-effective vendors and contractors.
• Processes requisitions, issues purchase orders and assist in compiling vendor contract documents.
• Monitors vendor and contractor compliance with the terms and specifications of contracts and resolves problems with respect to product quality and reliability, delivery schedules, and quality and timing of services and project deliverables.
• Represents the Authority at vendor outreach events.
• Performs various grant related administrative tasks including: ensures all federally required contract provisions are present in contracts receiving grant funds, grant reporting throughout projects and compiling grant applications.
• In coordination with Authority legal counsel, drafts contracts, lease documents, purchase, and sale agreements.
• Promotes full and fair opportunities for Disadvantaged Business Enterprises and that all legal provisions are being met.
• Assists other Authority departments in populating grant applications insurance renewals and other administrative tasks.
• Performs other related tasks as assigned or required.

REQURIED KNOWLEDGE AND SKILLS:

• Possesses thorough knowledge of the CPPO & NIGP Code of Ethics.
• Thorough working knowledge of financial computer applications, including, but not limited to Microsoft Office Suite spreadsheets, databases and purchasing software.
• Working knowledge of established purchasing processes and practices.
• Excellent oral and written communication skills.
• Excellent customer service skills.
• Working knowledge of the Uniform Commercial Code and contract law.

• Ability to interact positively and effectively with executives, elected officials, general public members, current and prospective tenants, vendors and concessionaires, and other individuals from widely diverse social and cultural backgrounds.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s degree in Finance, Business or a field related to the programmatic area, or an equivalent combination of education, experience, and training strongly preferred.

NOTES:

1. The candidate must be able to pass the required FBI fingerprint-based criminal history record check in addition to pre-hire physical, drug and alcohol screening.
2. The candidate must possess a valid driver’s license which must be maintained throughout employment with the Airport Authority.

PHYSICAL REQUIREMENTS:

• Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
• While performing this job's duties, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is required to stand, walk, and stoop, kneel, crouch, or crawl if necessary. Specific vision abilities required include close vision and depth perception. Must be able to understand, speak and articulate the English language.

WORK ENVIRONMENT:

• Work is typically performed in an office environment but may require incidental exposure to noise, fuels; chemical and other contaminants; moving mechanical hazards, movement area hazards; and extremes of temperature and inclement weather conditions.