Job Description
Job DescriptionWe are looking for an Administrative Assistant to join our team in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in providing front office support and executive assistance, ensuring smooth day-to-day operations. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.
Responsibilities:
• Serve as the first point of contact by answering inbound calls and directing them appropriately.
• Manage daily administrative tasks such as filing, data entry, and calendar management.
• Assist with timesheet tracking and ensure timely submission and accuracy.
• Handle email correspondence and maintain clear and effective communication standards.
• Provide support with building permits and ensure proper documentation, training provided if needed.
• Maintain office supplies inventory and place orders as necessary.
• Utilize Microsoft Office Suite, including Excel, Word, and Outlook, to create reports and manage data.
• Support executive team members with scheduling, travel arrangements, and other administrative needs.
• Perform receptionist duties, including greeting visitors and maintaining a welcoming front office environment.
• Aid in back-office functions to ensure efficient workflow and organization.• Proven experience in administrative assistance or office support roles.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent phone etiquette and experience managing multi-line phone systems.
• Ability to handle email communications professionally and efficiently.
• Experience with building permits is a plus but not mandatory; willingness to learn is essential.
• Effective time management skills to prioritize tasks and meet deadlines.
• Bright, trainable, and eager to adapt to new tools and processes.