Job Description
Job Description
We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This contract only position offers an opportunity to support senior leadership while contributing to the success of the organization. The position is hybrid and requires the candidate to be local, no remote offered.
Responsibilities:
• Provide comprehensive administrative support to senior executives, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings, conference calls, and coordinating appointments.
• Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Oversee correspondence by drafting, reviewing, and responding to emails and other communications.
• Utilize CRM systems to maintain and update client and organizational records.
• Process expense reports and invoices using tools like Concur and QuickBooks.
• Coordinate and prepare for team meetings, including creating agendas and documenting minutes.
• Maintain accurate documentation and records to support organizational goals and compliance.
• Collaborate with internal teams to ensure smooth execution of projects and initiatives.
• Assist in organizing company-wide events and activities, including annual team trips.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in tools such as Office Suite, QuickBooks, and Concur.
• Strong expertise in calendar management and scheduling.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM systems and their functionalities.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Experience in handling travel arrangements and expense reporting.