Office Assistant 2 (Customer Service), (NY HELPS)

Job Description

Job Description

Job Opening

APPLICATION DEADLINE DATE: June 6, 2025

JOB TITLE: Office Assistant 2 (Customer Service),(NY HELPS) SG9, CSEA LOCATION: NYC

APPOINTMENT TYPE: Contingent-Permanent JURISDICTION CLASS: Competitive

DEPARTMENT: Division of Minority & Women’s Business Development

655 Third Avenue

New York, NY 10017

BASIC FUNCTION:

Under the direct supervision of the Director of Customer Service and the general direction of the Vice President and Deputy Director II, incumbents will assist in the implementation of the Division’s Customer Care Model to ESD customers including; minority and woman-owned business enterprises (MWBEs), NYS agencies and authorities, stakeholders and additional strategic partners. Incumbents will assist in outreach campaigns and special projects, as well as perform the administrative and programmatic duties necessary to support the activities of the Customer Care Unit.

WORK PERFORMED:

• Provide exceptional service to MWBD customers.
• Respond to a high volume of customer inquiries via incoming phone calls and email correspondences.
• Present exceptional professionalism and care to present clear, accurate, complete, and concise information regarding the NYS MWBD certification application process and NYS MWBE Program services as presented as directed.
• Identify and assess caller’s needs to achieve high customer satisfaction and leave them with a good impression.
• Serve as a register of information for DMWBD, primarily working with the Certification unit and other divisions throughout Empire State Development.
• Handle customer frustrations with empathy and a solutions-based approach.
• Track interactions with customers utilizing our Customer Relations Management (CRM) tool.
• Provide technical assistance and an understanding of products and services through a variety of platforms [e.g., telephone, email, as well as video, chat, and in-person (when applicable)].
• Other projects and assignments as directed.

MINIMUM QUALIFICATIONS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required. However, all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Minimum Appointment Qualifications: One year of experience where most work time is spent performing various communication tasks centered on customer service, and primarily, but not exclusively, deal with the general public.

List Eligibility: Open to those reachable on the Office Assistant 2 (Customer Service) eligible list.

55B/C Eligibility: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above. Information about the 55b/c program can be found here: https://www.cs.ny.gov/rp55/.

Promotional Eligibility: One-year permanent competitive service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Transfer Eligibility: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/.

(Important Note: Per Civil Service Law, an employee cannot have two, consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.)

Reinstatement Eligible: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

PREFERRED QUALIFICATIONS:

• An associate or bachelor’s degree with a strong background in Customer Service and/or Customer Support.
• Exceptional customer service and interpersonal skills.
• Interest in working with MWBE’s.
• Two years of experience in customer service and/or administrative roles supporting internal or external stakeholders.
• Excellent communication (verbal and written), organization, and time management skills.
• Attention to detail and independent follow through are critical.
• Experience working in a fast-paced setting.
• Critical thinking and problem-solving abilities.
• Proficiency in technology platforms and database management, as well as with Microsoft office programs.

SALARY RANGE: $42,641 - $52,413 (plus $4,000 location pay)

Note: The starting salary for candidates with no prior State service will be at the minimum hiring rate.

ADDITIONAL:

If interested in this position, please forward a cover letter and resume to the e-mail address below by June 6, 2025. Be sure to indicate the position title, vacancy ID#, and location you are applying for, and specify how you meet the minimum qualifications in your cover letter.

INQUIRE

NYS Department of Economic Development

Human Resources Office

625 Broadway

Albany, NY 12245

Fax: (518) 292-5852

E-Mail: DED-HR@esd.ny.gov

New York State is an Equal Opportunity/Affirmative Action employer. Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

5/06/2025

Reference No. 00721

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov