Hybrid Executive Personal Assistant to Private Principal - Hudson Valley, NY - $100k-$130k + bonus

Job Description

Hybrid Executive Personal Assistant to Private Principal - Hudson Valley, NY - $100k-$130k + bonus

A private principal is seeking a an Executive Personal Assistant to support both home life and professional commitments. This role sits at the center of the Principal’s day-to-day operations, managing calendars, preparing for meetings, tracking follow-ups, and ensuring seamless coordination across personal and work priorities.

The position oversees household operations, vendor management, property transitions, expense tracking, and documentation. Responsibilities also include preparing homes for arrivals and guests, supporting events, and serving as a trusted liaison between the Principal and household staff to ensure clear communication and consistent standards.

The Principal spends half the year on the West Coast, offering remote flexibility during that time. When in residence, the role is primarily based at the family’s Hudson Valley home on a hybrid schedule.

The ideal candidate thrives in a detail-oriented, high-expectation environment and brings discretion, warmth, strong organizational skills, and the ability to balance professionalism with a private setting.

Primary Job Functions:

• Oversee the Principal’s day-to-day life and workflow, managing calendars, travel, meetings, and priorities across both personal and professional commitments
• Coordinate and streamline operations across multiple properties, ensuring homes are maintained, prepared, and aligned with the Principal’s preferences and schedule
• Serve as a central point of coordination for vendors, service providers, and household staff, maintaining high standards, clear communication, and seamless execution
• Anticipate needs and manage logistics related to travel, property transitions, guest arrivals, and events, ensuring a polished and well-prepared environment at all times
• Track expenses, oversee procurement, and maintain organized financial records and documentation in partnership with accounting or external providers
• Prepare briefs, summaries, and key updates to keep the Principal informed, organized, and positioned for upcoming meetings or obligations
• Build and maintain systems, processes, and checklists that create consistency, efficiency, and a high level of service across all areas of support
• Act as a trusted liaison on behalf of the Principal, managing communications with discretion while ensuring alignment across personal, household, and professional stakeholders

Required Skills:

• Minimum 7 years of experience as an Executive or Personal Assistant, ideally in a private household or supporting a high-net-worth individual/family.
• Ability to handle confidential information and interact with high-profile guests with poise and discretion.
• Exceptional organizational skills and the ability to manage multiple tasks and projects efficiently.
• Excellent verbal and written communication skills, with a professional demeanor and ability to maintain clear boundaries while being highly supportive.
• Comfortable with technology, able to manage calendars, appointments, and correspondence electronically.
• Willingness to be adaptable and flexible to changing schedules.

Compensation: $100,000 - $130,000 plus bonus, extraordinary benefits and perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: bsedita@adviceny.com

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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