Job Description
Job DescriptionPosition Summary: part-time Arena Administrative Assistant
We are seeking a highly organized and detail-oriented individual to support our Arena Ministry team. As an administrative assistant, you will play a critical role in ensuring that our ministry runs smoothly and effectively, helping the Arena Director connect the cowboy community with Christ through the commonalities of a cowboy lifestyle.
Key Responsibilities
- Serve as the liaison between the church and the Arena Ministry by answering and screening all calls, texts, emails, or other incoming communication and escalating when appropriate.
- Perform routine administrative tasks such as scheduling meetings, managing calendars, and coordinating travel arrangements for the Arena Ministry when needed.
- Maintain accurate and up-to-date records and databases, including membership and volunteer information.
- Assist in the day-to-day tasks of the Arena Ministry by providing ongoing support in the planning and coordination of applicable ministry activities, meetings, programs, and events, such as barrel races, team roping, etc.
- Assist with the preparation of classes/events by submitting event or maintenance requests, confirming rentals, creating rental agreements, ordering supplies, sending reminders, etc.
- Partner with the Arena Director to manage the day-to-day stewardship of the budget, managing the procurement and distribution of Arena Ministry supplies.
- Establish and maintain a strong social media presence for the Arena Ministry by assisting with creating content and marketing materials to promote the ministry and upcoming activities.
- Respond to inquiries from vendors/producers and visitors regarding Arena Ministry programs and events.
- Prepare and distribute reports, correspondence, and other materials as needed.
Qualifications
- High school diploma or equivalent required
- A minimum of 2 years of administrative support required, with church ministry experience preferred
- Extensive knowledge of office administration, clerical procedures, and recordkeeping required
- Experience managing a budget and reconciling receipts weekly is required
- Knowledge of the cowboy lifestyle and ranch operations and activities is a plus
- Must demonstrate strong organizational skills with the ability to prioritize tasks and manage multiple projects
- Excellent written and verbal communication skills
- Proficient in Google Suite
- Positive and professional demeanor
- Ability to lift up to 40 lbs
Work Schedule
- Part-time, up to 29 hours per week, with occasional evenings and weekends as needed. On-site at the church office.
- This role will be expected to attend at least one (1) arena event per quarter.