Executive Administrative Assistant

Job Description

Job Description

We are seeking an experienced and highly strategic Executive Administrative Assistant to serve as a key asset to decision-makers across our client's organization. This role will play a critical role in advancing organizational priorities, supporting executive decision-making, and coordinating cross-functional initiatives. This is an excellent opportunity for a seasoned executive support professional who thrives on driving results, managing complex priorities, and influencing organizational success. Apply now to be considered!

Work Model:

• On-Site

What You Will Do:

• Act as a strategic partner to senior leadership, proactively managing priorities and anticipating needs
• Manage highly confidential information with the utmost professionalism and discretion
• Oversee executive travel logistics, events, meetings, and leadership activities
• Manage executive calendars and priorities, ensuring focus on high-impact initiatives
• Prepare briefing materials, research, presentations, and talking points for meetings and public engagements
• Draft, edit, and manage executive-level correspondence and communications
• Coordinate board meetings, agendas, minutes, resolutions, and communications for all strategic meetings
• Function as the primary liaison between executive leadership and Board members
• Coordinate cross-functional projects and initiatives across departments and document deadlines and workflow
• Supervise, coach, and develop other office staff and partner with building management to oversee central office operations
• Manage vendor relationships, tenant coordination, contracts, and facility-related projects

What You Will Need to Be Successful:

• At least 5 years of experience partnering with senior executives and Boards of Directors in complex organizational settings
• Bachelor's degree in business administration, communications, public administration, or a related field (preferred)
• Prior supervisory experience (preferred)
• Proven experience overseeing board governance activities and managing communications for senior executives
• Ability to work independently while managing highly confidential information and utilizing sound judgment
• Experience leading projects and coordinating multiple priorities
• Strong organizational, communication, and relationship-building skills
• Excellent writing and communication skills
• Advanced proficiency with Microsoft Office Suite, reporting tools, and presentation platforms

Benefits Overview:

• Health, dental, and vision insurance
• 401k
• PTO

Interested and qualified candidates can contact Kyle Broshar at (515) 225-7000 or email kbroshar@thepalmergroup.com.

#ZR

\nCompany Description

Searching for a job can be difficult, and finding the right fit is even harder. Each year, we help thousands of job seekers navigate a changing employment landscape by connecting them with opportunities that align with their skills, goals, and values. Since 1998, we’ve supported individuals across a range of industries by offering career opportunities in full-time, part-time, temp-to-hire, and contract roles.

From entry-level positions to professional and executive-level openings, we work with companies of all sizes, including local employers and nationally recognized brands, to place qualified talent where they’re needed most. Whether you're looking to gain experience or take the next step in your career, we’re here to help you grow your career with confidence. At the heart of our work is a commitment to building lasting relationships based on trust and shared success with every job seeker we serve.

Our experienced team of recruiters is dedicated to delivering personalized support at every stage of the job search—from resume feedback and interview coaching to honest, timely communication. To learn more, visit our website: thepalmergroup.com.

Company Description

Searching for a job can be difficult, and finding the right fit is even harder. Each year, we help thousands of job seekers navigate a changing employment landscape by connecting them with opportunities that align with their skills, goals, and values. Since 1998, we’ve supported individuals across a range of industries by offering career opportunities in full-time, part-time, temp-to-hire, and contract roles. \r\n\r\nFrom entry-level positions to professional and executive-level openings, we work with companies of all sizes, including local employers and nationally recognized brands, to place qualified talent where they’re needed most. Whether you're looking to gain experience or take the next step in your career, we’re here to help you grow your career with confidence. At the heart of our work is a commitment to building lasting relationships based on trust and shared success with every job seeker we serve. \r\n\r\nOur experienced team of recruiters is dedicated to delivering personalized support at every stage of the job search—from resume feedback and interview coaching to honest, timely communication. To learn more, visit our website: thepalmergroup.com.