Job Description
Job Description
Finance Officer
Whitehall Township
Whitehall, PA 18052 (Lehigh County)
Salary up to $90,000 DOE
GENERAL PURPOSE
Performs a variety of complex supervisory, professional, administrative, and technical accounting and finance functions in maintaining the fiscal records and systems of the Township.
SUPERVISION RECEIVED
Works under the direct supervision of the Deputy Mayor.
SUPERVISION EXERCISED
Exercises supervision over accounts payable clerk.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains assigned staff; reviews progress and directs changes as needed.
Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed.
Tyler Incode System: Maintains Township fiscal, budgetary, and purchasing data on the financial software with some manual backup; develops necessary worksheets to track financial data. Administers Tyler Software by assigning and maintaining appropriate permissions for Township employees
Accounts Payable: Supervises the review of vendor invoices against authorization and the allocation of costs and the issuance of checks, as appropriate. Upload POSPAY files to Township financial institute.
Accounts Receivable: Processes all invoicing for monies due, prepares associated reports and tracks activity. This also includes both Escrow and Developer Escrow reimbursable along with invoicing for replenishment.
Receipts: Recordpost all receipts from the tax office using the cashiering software and bank ACH file and investments.
Fixed Assets: Record all activity and reports for GASB34.
General Ledger: Posting and reconciliation of general ledger accounts.
Inputs annual budgets and recapitulates data at year end; projects revenues and expenditures; performs analyses; negotiates fund transfers in approved budgets and recommends action.
Maintains ledgers and subsidiary worksheets; records receipts and expenses by appropriate budget category; develops monthly and annual trail balance and related reports.
Preparation and annual close of Township books. Work closely with Auditor for the Township's annual audit.
Issues written and oral instructions; assign duties and examines work for exactness, neatness, and conformance to policies and procedures.
Performs or assists subordinates in performing duties; adjusts errors and complaints.
Performs related work as may be required.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in accounting.
(B) One year of professional experience in financial management; or
(C) An equivalent combination of acceptable education and experience.
Necessary Knowledge, Skills, and Abilities:
(A) Knowledge of governmental accounting and financial management principles and practices; knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; knowledge of public finance and fiscal planning; knowledge of payroll, accounts payable and accounts receivable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB.
(B) Ability to operate of listed tools and equipment.
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures.
(D) Ability to effectively supervise staff.
(E) Ability to establish and maintain effective working relationships with employees, township officials.
(F) Ability to communicate effectively, orally and in writing with Bureau Chiefs and Township Administration, Officials, Developers and the General Public
(G) Ability to maintain confidentiality in all work-related situation.
(H) MUST LIVE WITHIN 15 MILES OF WHITEHALL TOWNSHIP, PA 18052 (LEHIGH COUNTY)
TOOLS AND EQUIPMENT USED
Requires intensive daily use of personal computer and mainframe computer, calculator, fax machine, telephone, as well as other office equipment as needed.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit, stand and talk or hear. The employee is required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (typically associated with the use of computers, reading letters, reviewing files, and reading reports); distance vision, color vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet, typical of an office environment.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Whitehall Township provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment of any type, without regard to race, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws.
Thank you for your interest in employment with Whitehall Township!