Payroll Clerk

Job Description

Job DescriptionJob Title:
Payroll Clerk

Department:
Finance

Location:
City of Boerne, Texas

Salary Range:
$58,302.40 - $72,883.20 DOE annually

Job Description:
The Payroll Clerk is responsible for administering the full payroll cycle to ensure timely and accurate compensation for all City employees and applicable retirees. This position maintains payroll records, processes payroll deductions and benefits, and ensures compliance with applicable laws, policies, and procedures. The role includes reconciling employee benefit deductions to vendor invoices, preparing related journal entries, and ensuring the accuracy of payroll-related general ledger accounts. The Payroll Clerk must be responsive to employee and departmental inquiries and plays a key role in supporting audit, budget, and financial reporting activities.

Key Responsibilities:

• Prepare, review, and process accurate and timely biweekly payroll for all City employees. Processes special annual payroll for certification and longevity pay.
• Reconciles and ensures timely payment of all bills associated with payroll.
• Maintain and update employee payroll records in the application, including but not limited to direct deposit, tax withholdings, new hires, terminations, promotions, transfers, pay increases, and benefit deductions.
• Monitor and process all garnishments, child support, and other payroll deductions.
• Administer the electronic timekeeping system; support departmental payroll contacts with system issues and timecard approvals.
• Ensure compliance with federal and state tax regulations; prepare and remit payroll tax filings and reports.
• Submit monthly TMRS (Texas Municipal Retirement System) contributions and reports.
• Prepare and submit quarterly 941 and unemployment reports.
• Reconcile insurance and benefit deductions to provider invoices; coordinate adjustments as needed.
• Perform routine annual system updates to ensure accurate reporting against the fiscal year budget, including—but not limited to—updating employee and employer benefit costs, account allocations, and related configuration settings.
• Process year-end payroll tasks including W-2 forms and other required filings.
• Prepare payroll-related journal entries and reconcile associated general ledger accounts.
• Assist with budgeting for payroll and personnel costs including the payroll projection spreadsheet.
• Support the annual audit process by preparing reports, schedules, and responding to auditor inquiries.
• Assist with reporting for Workers' Compensation and other insurance audits.
• Track and report on grant-funded payroll expenses and ensure compliance with grant requirements.
• Serve as backup to other Finance Department functions as needed.
• Serve as essential emergency personnel when required.
• Maintain regular and prompt attendance; perform other duties as assigned.

Qualifications:

• Education: Associate’s degree in accounting, finance, business administration, or a related field, or Bookkeeping certification and at least two (2) years of progressively responsible experience in payroll processing or accounting in a medium to large organization with complex payroll systems and compliance requirements;
  or any equivalent combination of education and experience that demonstrates the required knowledge, skills, and abilities.
• Knowledge of:. Principles and practices of payroll processing and general accounting; Applicable state and federal laws related to payroll, taxes, and benefits; Internal controls and audit practices; Proficiency in spreadsheet and word processing software (Excel and Word); Timekeeping systems and related policies; experience administering time-entry platforms (e.g., Time and Attendance, Kronos, or similar systems) preferred. Experience with Tyler Incode 10, Munis, or similar municipal ERP systems is a plus.
• Skill/Ability to: Maintain confidentiality and handle sensitive employee and financial data; Interpret and apply regulations and policies related to payroll and taxation; Analyze data and resolve discrepancies with a high level of accuracy; Pull reports and data to prepare accurate analysis using advanced excel skills; Communicate clearly and professionally, both orally and in writing; Organize and prioritize multiple tasks to meet deadlines; Establish and maintain effective working relationships across departments; Use independent judgment and initiative within established policies; Set priorities and multi-task so that assigned duties are accurately completed under pressures of deadlines and time constraints; Build positive working relationships with coworkers, other departments, vendors, auditors, and the public.

• Safety/Physical Requirements: May be required to carry, hold, lift, pull, or push items or supplies with a maximum weight of twenty-five (25) pounds
• Certifications & Licenses Required: Must be bondable and possess a valid Texas Driver’s license. Payroll certifications (such as FPC or CPP) are a plus

Application Process:

1. Submit resume, cover letter, and application form
2. Initial phone/video screening interview.
3. In-person interview with hiring manager and staff.
4. Skills assessment (if applicable).
5. Final interview and reference check.
6. Job offer to the selected candidate.

Special Benefits & Perks:

• Medical, Dental, & Vision – 100% Paid by the city for the employee, option to add dependents. (City pays 42% for dependents, medical only.)
• Short-Term and Long-Term Disability
• Vacation/ Sick paid days off
• Holidays Paid
• Retirement plan - 14% City Contribution
• Workers Compensation Insurance & 100% salary indemnity

Application Timeline:
The hiring process generally takes 2 to 4 weeks from application submission to offer. Join our team and help foster a community of learning and engagement in Boerne!

The City of Boerne is an equal-opportunity employer.

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