Job Description
Job DescriptionWe are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.
Responsibilities:
• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.
• Organize and maintain office records by scanning and filing documents accurately.
• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.
• Assist with inventory management and ordering office supplies as needed.
• Coordinate with team members to ensure seamless communication and workflow.
• Prepare and distribute reports and documents to support organizational needs.
• Maintain a clean and organized workspace to promote efficiency.
• Support special projects and administrative tasks as assigned.
• Uphold confidentiality and adhere to company policies and procedures.• High school diploma or equivalent required; additional education or certification is a plus.
• Previous experience in office administration or receptionist roles preferred.
• Strong organizational skills and attention to detail.
• Proficiency in using office equipment and software, including scanners and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Positive attitude and ability to work collaboratively with a team.
• Commitment to maintaining confidentiality and professionalism.