Accounts Receivable Specialist

Connexion Systems & Engineering, Inc.

Needham, MA 02494, USA

Published: 6/14/2022

Full Time

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Accounts Receivable Specialist (X5)
Shift: M-F 1st Shift 8-5 (30 min lunch break), 8 hours

Notes:

Team: Service Collections, Accounts Receivable
Location: 100% on-site in Needham, MA
Also open to candidates to work in Pawtucket, RI
5+ openings
Education Requirements: Degree is not required but is highly preferred. Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
Open to recent graduates, including candidates with co-op or internship experience.
Entry-level candidates have historically performed very well in this role and represent one of the most successful hiring profiles.
Candidate Profile: Seeking a mix of Entry-level candidates with strong aptitude and interest in accounting/finance. Candidates with Accounts Receivable and/or collections experience.
Candidates must be: Comfortable with high-volume collections activity, adaptable to change, able to work efficiently in a fast-paced environment & strong communicators via phone and email.
Position Overview: The role focuses heavily on Accounts Receivable and collections activities. Team is managing a large aging volume of outstanding debt.
Responsibilities include High-volume collection calls, Email outreach to customers, Account follow-up and resolution. Working through established processes while adapting to changing priorities.
Team Structure: Corporate Accounts Receivable team is based in Pawtucket, RI. Approximately 25 collectors are on the team. Team reports into the Senior Director of Accounts Receivable, with several Team Leads providing additional support and oversight. Company is looking to add additional collectors to support growing business needs.
Location Preferences: Open to candidates residing in Rhode Island or Massachusetts.
Company Overview:
Private equity-backed organization with significant growth through acquisition.
Acquired approximately 90 businesses.
Strong presence throughout the Northeast and expanding throughout the Southeast.
Operates 25 offices across 19 states.

Position Overview:
We are seeking an Accounts Receivable Specialist to join our Corporate Finance & Accounting team. This role supports the day-to-day management of receivables across our growing service business and partners closely with Operations, Service, and Account Management to keep communication and processes running smoothly.
If you enjoy problem solving, like seeing how all the pieces of the billing and collections puzzle fit together, and get real satisfaction from a clean aging report, you’ll fit right in. This is a hands-on role where you will have a clear line of sight between the work you do and company's financial health. When cash comes in on time and balances stay under control, you will know you had a direct hand in it. You will be in the mix every day, helping keep cash flowing, customers informed, and internal teams aligned. If you are already the person friends or family ask to help figure out a bill or organize a mess, you’ll be in good company.

Here’s what your first 90 days could look like in this role:
30 Days:
You will focus on learning company's systems, processes, and people. You will complete training in tools such as ServiceTrade, Sage, Esker, and other AR technologies while getting comfortable with our invoicing, remittance, and reporting workflows. You will shadow peers, process payments for invoices, and build a general understanding of the full billing cycle from start to finish. By the end of the first month, the acronyms will start to make sense, and the systems will feel a lot less mysterious.
60 Days:
You will begin partnering with other members of the AR team, contributing to shared workflows and supporting assigned locations. You will assist with collections follow-up, reconcile payments with the Cash Applications team, and collaborate with Operations to resolve billing issues. You will continue sharpening your accuracy, organization, and understanding of company's processes while becoming a reliable and proactive team member. At this point, you will start recognizing account names the way other people recognize favorite songs.
90 Days:
You will take ownership of your assigned locations and manage AR responsibilities with confidence. You will communicate directly with customers, handle collections and reconciliations, and maintain accurate documentation within our systems. You will start spotting trends, suggesting improvements, and consistently delivering results that help keep cash flow on track. People will know you as “the person who has the answer” when it comes to open balances.
Beyond:

You will play a key role in refining company's AR operations, helping improve efficiency, accuracy, and collaboration as we continue to scale. Your consistency and attention to detail will help set the standard for excellence across the team, and you will have the chance to grow your responsibilities as the business grows.

Key Responsibilities:

Manage a portfolio of customer accounts and maintain accurate aging reports through proactive follow-up.
Partner with Operations, Account Management, and Service teams to resolve billing issues quickly and accurately.
Identify and escalate uncollectable balances, prepare recommendations for demand letters, agency submissions, or write offs.
Analyze payment trends to support collections strategy and help reduce Days Sales Outstanding.
Support process improvements, including automation and reporting enhancements, to make AR operations more efficient.
Handle accounting inquiries and assist with special projects that support the team’s success.
Approach challenges with curiosity, collaboration, and solution-first mindset.

Qualifications:

Your work centers on turning service work and project activity into clean invoices and even cleaner aging reports. You are the kind of person who would rather catch a messy balance early than chase it months later, and you do your best work when customers, coworkers, and numbers are all on the same page. To do that well here, you will bring:
One to three years of experience in Accounts Receivable, Collections, or a related accounting role. (Recent graduates with relevant coursework, internships, or transferable experience are encouraged to apply.)
Understanding of accounting principles and strong analytical skills to interpret and validate financial data.
Excellent communication and relationship building skills, with the ability to collaborate effectively across teams.
Proficiency in Microsoft Excel and comfort working within multiple systems.
Highly organized, detail-oriented, and able to manage competing priorities.
A proactive mindset and curiosity to learn new processes, tools, and approaches.
A team-first attitude and desire to grow within a company that values innovation, accountability, and purpose.

What Will Make You Stand Out?

You have a bachelor’s degree in accounting, Finance, Business Administration, or a related field.
You have experience in a multi-location, service-based, or construction-related business.
You have used systems such as Sage, ServiceTrade, Esker, or similar AR tools.
You have experience working directly with customers on past due balances or payment plans.
You have a track record of suggesting or implementing process improvements in AR or collections.