Job Description
Job Description
Job Title: Event Sales Coordinator
Company: Navis Catering Kitchen
Location: Lynnwood, WA
About Navis Catering Kitchen
Navis Catering Kitchen is a full-service catering company specializing in bold, globally inspired cuisine and exceptional hospitality. We proudly serve weddings, corporate events, social gatherings, and community partners throughout the Puget Sound region. Our team is passionate about food, service, and creating memorable experiences while staying deeply connected to our local community.
Position Overview
The Event Sales Coordinator plays a key role in supporting and driving catering sales by managing client relationships, creating and maintaining proposals, and assisting with business development efforts. This individual will be highly organized, proactive, and comfortable working independently while collaborating closely with the General Manager, culinary team, and operations staff.
The ideal candidate is kind, professional, detail-oriented, and genuinely loves the hospitality industry. They will be client-facing, solutions-focused, and capable of managing multiple leads and events at various stages of the sales process.
Key Responsibilities Sales & Client Management
- Serve as a primary point of contact for inbound catering leads and client inquiries
- Manage client communications via email, phone, and in-person meetings in a timely and professional manner
- Build and maintain strong relationships with clients from initial inquiry through event confirmation
- Conduct client consultations to understand event needs, budgets, and expectations
- Follow up consistently on proposals, contracts, and pending decisions
Proposal & Contract Management
- Create detailed, customized catering proposals based on client needs and company offerings
- Prepare contracts, payment schedules, and related sales documentation
- Track proposal statuses, deposits, signatures, and key deadlines
- Make revisions to proposals based on client feedback and internal discussions
- Ensure all client details are accurately documented and communicated to internal teams
Networking & Business Development
- Attend networking events, open houses, tastings, and industry events as needed
- Assist with venue partnerships, preferred vendor relationships, and referral programs
- Represent Navis Catering Kitchen professionally at events and meetings
- Support outreach efforts to corporate, social, and wedding clients
Administrative & Sales Support
- Maintain organized client files and sales records
- Update CRM systems, spreadsheets, and internal trackers
- Assist with reporting on sales activity, booked events, and pipeline status
- Coordinate tastings, site visits, and sales meetings
- Support marketing and sales initiatives as assigned
Required Skills & Qualifications
- Strong interpersonal and communication skills with a friendly, service-oriented approach
- Ability to work independently, manage time effectively, and prioritize tasks
- Proficiency in Microsoft Office programs (Outlook, Word, Excel)
- Strong attention to detail and organizational skills
- Comfortable working in a fast-paced, deadline-driven environment
- Passion for hospitality, food, and client experience
- Professional demeanor with a positive, team-focused attitude
Preferred Qualifications
- Previous experience in catering, hospitality, events, or sales coordination
- Experience creating proposals, contracts, or event documentation
- Familiarity with CRM systems, event management software, or catering platforms
- Knowledge of weddings, corporate events, or social event planning
What We Offer
- Bonus/Commission Based Position for Meeting or Exceeding Sales Goal
- Opportunity to grow within a well-established and community-focused catering company
- Collaborative, supportive team environment
- Exposure to a wide range of events, clients, and industry partners
- Competitive compensation based on experience
- Potential for growth into a senior sales or management role
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- 401(k) matching
- Employee discount
- Opportunities for advancement
- Paid training
- Work from home (after 90-days)
Company DescriptionAbout Us
Navi’s Catering Kitchen provides full-service catering for all types of events. Our mission is to cultivate relationships in our community. Through education, teamwork, and constant improvement. NCK is determined to exceed customer expectations with our passion for food and hospitality.
Our Values
Committed to Customer Service
Community Engagement and Building Relationships
Sharing our Passion for Food
Constant Improvement through Education and Growth
Teamwork
Company Description
About Us \r\n\r\nNavi’s Catering Kitchen provides full-service catering for all types of events. Our mission is to cultivate relationships in our community. Through education, teamwork, and constant improvement. NCK is determined to exceed customer expectations with our passion for food and hospitality.\r\n\r\nOur Values \r\n\r\nCommitted to Customer Service\r\nCommunity Engagement and Building Relationships \r\nSharing our Passion for Food \r\nConstant Improvement through Education and Growth \r\nTeamwork