Job Description
Job DescriptionDescription:
Accounts Payable/Payroll Coordinator
About Panther Residential Management
Panther Residential Management is a growing real estate management company specializing in the ownership and operation of multifamily communities. With a portfolio that continues to expand, we currently manage properties across multiple states and employ a team of over 115 professionals. Our focus is on delivering high-quality living experiences for our residents while maintaining strong operational and financial performance across our communities.
We are seeking a full-time, experienced Accounts Payable & Payroll Coordinator to support our Accounting and HR departments. This role is responsible for processing all corporate invoices, inter-company rebills, and bi-weekly payroll in Paylocity, as well as supporting audits, reconciliations, and vendor management to ensure accurate and timely financial operations. The ideal candidate will bring strong experience in accounts payable and payroll functions, proficiency in Microsoft Office, and a collaborative, solutions-focused approach.
Key Responsibilities
Accounts Payable (Accounting)
• Manage accounts payable from receipt of invoice through payment, including coding, obtaining approvals, and entering into the accounting system
• Process employee expense reports, verifying receipts and ensuring accurate coding
• Ensure adherence to all accounts payable policies, including vendor approval, invoice processing, and travel and expense guidelines
• Maintain accurate records and imaging of all accounts payable documentation for audit and retention purposes
• Manage vendor relations and build effective partnerships to ensure timely payment and issue resolution
• Investigate and resolve discrepancies related to invoices, purchase orders, and payments
• Respond to internal and external inquiries regarding account status and discrepancies
• Partner with the Controller to identify and implement process improvements within accounts payable
• Support audits by gathering and providing requested documentation
Payroll (HR)
• Process accurate and timely bi-weekly payroll for all employees across multiple states using Paylocity, including new hires, terminations, pay changes, and special payments
• Review and reconcile employee timecards to ensure accuracy, identifying and resolving discrepancies such as missing punches, overtime, or leave issues
• Maintain and reconcile payroll records, ensuring accurate calculation of wages, overtime, bonuses, benefits, 401(k) deferrals, HSA/FSA contributions, garnishments, and other deductions
• Administer and remit payroll-related taxes, garnishments, and other withholdings in compliance with federal, state, and local regulations
• Coordinate benefits deductions and contributions with HR and benefit vendors (medical, dental, vision, 401(k), etc.)
• Prepare payroll journal entries and assist with payroll account reconciliations during month-end close
• Generate and distribute payroll reports to management, including labor reports, benefits summaries, and 401(k) reporting
• Support year-end payroll activities, including preparation and distribution of W-2s, ACA (1095-C) forms, and other required filings
• Ensure compliance with all payroll laws, company policies, and confidentiality requirements
Benefits
Panther Residential Management offers a comprehensive benefits package designed to support the well-being of our employees and their families. Benefits include:
• Medical, dental, and vision insurance, available after 30 days of employment
• Company-paid short-term disability and group life insurance
• 401(k) retirement plan with company match
• Voluntary long-term disability, accidental death & dismemberment (AD&D), and flexible spending accounts (FSA and dependent care FSA)
• 120 hours of paid time off (PTO) annually, plus 7 paid holidays and 2 personal days
• Company-provided lunch every other Monday
• A collaborative and supportive work environment with opportunities for growth
Panther Residential Management is an equal opportunity employer. We are committed to providing a work environment that is free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other characteristic protected by applicable law.
If you require a reasonable accommodation to participate in the application process or to perform the essential functions of the position, please contact Human Resources to discuss your needs.
Requirements:
Requirements
Minimum of 3–5 years of experience in accounts payable and payroll, including multi-state payroll processing
- Demonstrated ability to perform accurate data entry, review financial records, and process payroll transactions
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines
- Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with accounting and payroll systems; experience with Paylocity preferred
- Effective verbal and written communication skills to interact with employees, vendors, and management
- Ability to maintain confidentiality and handle sensitive employee and financial information appropriately
- Capacity to work both independently and collaboratively as part of a team
- Ability to perform the essential functions of the role, with or without reasonable accommodation