Creative Office Coordinator

Job Description

Job DescriptionAbout Us

Theme Party Productions is an established event production company specializing in creating imaginative and impactful events for Northern California’s top businesses. Our 25,000-square-foot warehouse in Menlo Park is conveniently located off the Bayfront Expressway and Highway 101. We provide exceptional event design, custom décor, and prop implementation services. Our mission is to design, create, and transform venues while collaborating with industry leaders to deliver extraordinary events.
Job Summary

The Creative Office Coordinator is a full-time, in-office role that blends graphic/print design with administrative and event support. This position plays a key role in supporting our sales and production teams by creating print and visual assets, developing floor plans, preparing proposals and pull sheets, and assisting with office coordination and event logistics.

This is a hands-on, detail-oriented position for someone who is both technically skilled on the computer and creatively minded, with the ability to translate design concepts into real-world décor and event environments. While primarily office-based, this role will occasionally support on-site event installations, especially during busy seasons.

Responsibilities

Creative & Design Responsibilities (Approx. 50%)

• Design print and graphic materials for events, including signage, labels, décor elements, and presentation graphics
  
  
• Create and edit floor plans using CorelDRAW
  
  
• Assist with creative concept development for event décor and print applications
  
  
• Prepare visual assets for proposals and client presentations
  
  
• Ensure designs translate effectively from digital files to physical, on-site execution
  
  
• Maintain organized digital files and design archives
  
  

Administrative & Office Responsibilities (Approx. 50%)

• Answer incoming phone calls and provide professional, customer-focused communication
  
  
• Assist with proposals, pull sheets, and inventory lists for events
  
  
• Order event-related items such as tables, chairs, linens, and other rentals or supplies
  
  
• Maintain office organization, filing systems, calendars, and shared resources
  
  
• Communicate effectively with internal teams, vendors, and warehouse staff
  
  
• Manage multiple projects simultaneously while meeting deadlines and maintaining attention to detail
  
  

Event & On-Site Support

• Occasionally assist on job sites during events, particularly during peak seasons
  
  
• Support décor setup, styling, and placement as needed
  
  
• Participate in weekend or evening event work when required (overtime and double-time paid per policy)
  
  

Desired Skills & Experience

• Strong eye for design with the ability to think creatively and practically
  
  
• Proficiency in Photoshop, Illustrator, and/or CorelDRAW
  
  
• Experience creating print-ready files and working with real-world applications of design
  
  
• Proficient in Outlook, spreadsheets, and general office technology
  
  
• Highly organized, dependable, and detail-oriented
  
  
• Strong written and verbal communication skills
  
  
• Ability to multitask, prioritize, and adapt to changing deadlines
  
  
• Comfortable working independently as well as collaboratively within a creative team
  
  
• Positive attitude and enthusiasm for the events industry
  
  

Qualifications

• Minimum 3 years of experience in a related administrative and/or design role
  
  
• Bachelor’s degree preferred but not required
  
  
• Experience in the events, production, or hospitality industry is a plus
  
  
• Ability to work standard office hours, with flexibility for occasional nights and weekends
  
  
• Ability to perform light physical tasks related to office and event support
  
  

Position Details

• Full-time, in-office position (no remote work)
  
  
• Hourly rate: $25–$30/hour, based on experience
  
  
• Overtime and double-time paid for eligible hours