Job Description
Job DescriptionRate of Pay: 2026: $27.61 - $33.65 based on experience
JOB SUMMARY: Provide administrative services to the County Administrator Board of Commissioners and, as necessary, Executive Team (Directors of Finance and Human Resources).
ABILITIES, KNOWLEDGE, AND SKILLS:
- Excellent written and verbal communication skills.
- Strong software/technology skills including but not limited to CivicClerk, social media, webpage, Artificial Intelligence and video conferencing.
- Ability to anticipate and initiate tasks.
- Proficient using Microsoft Office and related applications.
- Excellent time management and organizational skills.
- Attention to detail.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Meeting Development
- Prepare Board of Commissioner meeting packets utilizing an agenda setting software based on input from County Administrator, Board of Commissioners, Department Heads, Elected Officials, correspondence received, and issues/projects both in progress and recurring.
- Coordinate, execute, and record all meetings for the Board of Commissioners.
- Monitor list of Board of Commissioner appointments to outside agencies and place re-appointments/appointments on the appropriate Agendas.
- Attend County Administrator meetings and other Executive Team member meetings as necessary.
- Maintain the Board of Commissioners’ chambers and conference rooms.
- Administrative Assistance
- Assist the public by answering telephone calls, receiving visitors to the County Administrator Office, and respond to inquiries, requests and concerns.
- Assist County Administrator and Board of Commissioners with travel arrangements and processes travel and mileage vouchers.
- Provide clerical support by preparing correspondence, reports, contracts, agendas, legal notices, spreadsheets, voucher payments, credit card receipting and other documents for the County Administrator.
- Responsible for bidding, purchasing, and payment of all Administrative Services office supplies and printing needs
- Processes Notary Bond applications and Renewals for County Employees.
- Create and maintain complex templates, forms, flyers, charts, vouchers, policies and procedures to maximize efficiency.
- Collect and distribute incoming and outgoing mail.
- Public Relations/Communications
- Update and edit County Administrator and Board of Commissioners and webpages.
- Maintain the schedule and calendar of events for the County Administrator and Board of Commissioners.
- Draft and publish organizational communications utilizing a variety of channels including web, email, print, social media, newsletters and presentations.
- Coordinate social events and other public relation activities.
- Risk Management/Legal Matters
- Coordinate responses to Freedom of Information Act requests.
- Point of contact for insurance and maintaining inventories of County resources.
- Assist the County Administrator in management of risk, liability and legal matters.
QUALIFICATIONS / EXPERIENCE:
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- Required: High School diploma; and five (5) years relevant experience.
- Preferred: Associate's degree in business administration, or related field; and/or more than five (5) years relevant experience.
OTHER REQUIREMENTS:
Employment is dependent on background check, criminal history, and drug screen. Applicant must complete County application form.
SUPERVISORY RESPONSIBILITIES:
Direct Reports: None
Delegation of Work: Not applicable
Supervision Given: Not applicable
Reports To: This position reports to the County Administrator
WORK LOCATION AND PHYSICAL DEMANDS:
This position works in a typical office environment using standard office equipment such as telephone, computer, copier and fax machine. No hazardous or significantly unpleasant conditions (such as in a typical office).
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