Job Description
Job DescriptionBenefits:
- Competitive salary
- Employee discounts
- Opportunity for advancement
Motivation Mortgage is seeking an exceptionally organized, proactive, and detail-obsessed candidate for an entry-level Marketing Assistant role to support the planning, promotion, and execution of our marketing initiatives including, but not limited to, event planning/execution, social media management, and the creation of marketing collateral to support our growth and sales divisions.
This role is perfect for someone who:
- Loves people, checklists, timelines, and systems
- Thinks three steps ahead
- Notices what everyone else misses
- Takes pride in making things run smoothly and quietly
You will work closely with Sr. Leadership and be deeply involved in event logistics, marketing execution, sponsor fulfillment, and post-event follow-up.
Core Responsibilities
1. Event Planning & Logistics Support
- Build and maintain event timelines, task lists, and run-of-show documents
- Coordinate venues, vendors, speakers, sponsors, and partners
- Track contracts, invoices, deposits, and payment deadlines
- Confirm all event details (arrival times, load-in, signage, seating, tech needs)
- Prepare detailed event day execution documents for staff and vendors
- Create contingency plans for common event issues (no-shows, tech delays, weather, etc.)
2. Marketing Execution & Promotion
- Assist in executing email marketing campaigns (event announcements, reminders, follow-ups)
- Schedule and manage company-wide social media accounts and content.
- Coordinate with designers, videographers, and photographers
- Proofread all marketing materials for accuracy, branding, clarity, and compliance
- Maintain marketing calendars and ensure deadlines are met
- Track promotional performance (registrations, clicks, conversions)
3. Partner Fulfillment
- Manage deliverables and ensure every promise is fulfilled
- Track:
- Logo placement
- Speaking slots
- Booth placements
- Content inclusion
- Email and social mentions
- Serve as point of contact for sponsor logistics and questions
- Prepare sponsor packets and on-site materials
- Assist in post-event sponsor reporting (photos, metrics, recap decks)
4. Content & Asset Management
- Organize all company content (photos, videos, testimonials, clips)
- Tag, label, and store assets for future marketing use
- Assist in coordinating post-event content distribution
- Ensure brand consistency across all assets
- Help identify standout moments and content opportunities from events
5. Post-Event Follow-Up & Reporting
- Coordinate attendee follow-up emails and surveys
- Help compile post-event recap documents
- Track KPIs such as:
- Attendance
- Sponsor ROI
- Lead capture
- Content produced
- Maintain and update CRM or contact lists
- Assist in nurturing leads generated from events
6. Administrative & Operational Support
- Maintain internal systems, folders, and documentation
- Keep projects organized inside task management tools
- Anticipate needs before being asked
- Handle miscellaneous marketing and event-related tasks as needed
- Act as a communication bridge between the Owner and vendors/partners
Required Skills & Traits
Must-Haves:
- Extreme attention to detail (you catch typos, timing gaps, and missing pieces instinctively)
- Strong written and verbal communication skills
- Excellent time management and task prioritization
- Comfort juggling multiple events and deadlines at once
- Ability to follow systems and improve them
- Calm under pressure, especially on event days
- Strong social skills, ability to network in a group setting
- Tech-savvy and quick to learn new tools
- Willingness to travel locally, set up/take down events, and the ability to lift 25lbs
Preferred Experience
- 13 years in marketing, events, operations, or administrative support
- Experience with:
- Event platforms (Eventbrite, Splash, etc.)
- Email marketing tools
- Social media scheduling tools
- Content Creation Tools (Canva, Sora, etc)
- Experience working with sponsors or partners is a plus
What Success Looks Like
- Events run smoothly without constant oversight from Sr. Leadership
- Sponsors feel supported, valued, and eager to renew
- No details fall through the cracks
- Marketing deadlines are consistently met
- Post-event follow-up happens quickly and professionally
- Stakeholder's time is protected and leveraged
Personality Fit
This role is not for someone who:
- Wings it
- Hates structure
- Needs constant direction
This role is for someone who:
- Loves socializing and networking
- Takes pride in execution
- Finds satisfaction in making complex things feel effortless
- Wants to grow into a larger operations or marketing role
Why This Role Matters
You are not just an assistant, you are a force multiplier.
Your work directly impacts revenue, brand reputation, and client experience.
If you do this job well, everyone wins.