Administrative Assistant (Billing & Operations) / Office coordinator

Job Description

Job Description

Below are the complete Job details for your review:

Job Title: General Office Coordinator

Duration: 6 Months with possible extension/ Conversion

Location: Pleasanton, CA 94588 (but it moving to San Leandro, Ca on 10/31 94577)

Hours: 7:30-4:30 M-F.

Summary:

Work will begin in the Pleasanton office and move to the San Leandro office on 10/31.

No remote or hybrid work. 6-month assignment with possible opportunity for ext., but not guaranteed, based off performance and evaluation

Seeking a detail-oriented and personable General Office Coordinator to ensure our workplace operates efficiently and professionally.

This role supports daily operations, manages office tasks, and serves internal and external customers.

The ideal candidate also assists with billing, lien management, collections, and various office duties.

Hours are 7:30-4:30 M-F. Work will begin in the Pleasanton office and move to the San Leandro office on 10/31.

Responsibilities

• Manage administrative tasks, including project invoicing, certified payroll, and collections

• Set up new customers and vendors

• Create and manage purchase orders

• Oversee accounts payable using the RSO system (Read Soft)

• Prepare and maintain reports (e.g., safety, Smartsheet, support requests)

• Attend meetings as needed

• Contribute to improving office processes to enhance efficiency

• Perform additional duties as assigned Qualifications

• Resides in Northern California and commutes daily to the Pleasanton and San Leandro offices

• Possesses 3+ years of experience in an office environment

• Holds a high school diploma or equivalent

• Demonstrates strong organizational and multitasking abilities

• Communicates effectively, both verbally and in writing

• Proficient with office software and equipment, including the Microsoft Suite

• Capable of prioritizing tasks and meeting deadlines

• Works well in a team-oriented environment Preferred Qualifications (Wishlist)

• Experience with construction billing and lien releases

• Background in collections and accounts receivable

• Familiarity with certified payroll and prevailing wage requirements

• Advanced proficiency in Microsoft Outlook, Teams, and Excel

• Experience using Smartsheet software

Company DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.

Based in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities

Company Description

Select Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.\r\n\r\nBased in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities