Administration and Finance Officer

Town of North Stonington

New London, CT 06320, USA

Published: 6/14/2022

Healthcare

Full Time

Job Description

The Town of North Stonington is seeking an Administration & Finance Officer responsible for the administration of all town functions and activities not specifically reserved to another elected body. Position provides professional advice to the Board of Selectmen, town officials, boards and committees concerning policies, goals, regulations, and statutory requirements related to the administration of the town. Performs complex and highly responsible duties, requiring the exercise of a high level of independent judgment and initiative. Duties include but are not limited to human resources processes and procedures, budget preparation, fiscal and risk management, capital planning, grant writing and administration, and purchasing.

The qualifications required would generally be acquired with a bachelor’s degree in public administration or related field suggested, and over 5 years of experience in municipal administration, human resources, budgeting, and finance with at least 2 years of supervisory type experience or similar position; or any equivalent combination of education and experience. Master’s degree preferred with 4 years of experience.

Full-time, exempt position with benefits, $79,000-$92,000 annual salary. A detailed job description is available on www.northstoningtonct.gov.

Apply via Indeed.com: https://www.indeed.com/job/administration-and-finance-officer-a1f15c12d…

Position Summary/Purpose: The Administration and Finance Officer, under the direction of the First Selectman and Board of Selectmen, is responsible for the administration of all town functions and activities not specifically reserved to another elected body. Performs complex and highly responsible duties, requiring the exercise of a high level of independent judgment and initiative. Provides professional advice to the Board of Selectmen, Board of Finance, town officials, boards and committees concerning the development, implementation and administration of the policies, goals, regulations, and statutory requirements related to the administration and operation of the town. Serves as Human Resources Director, Budget Director, Grants Manager, Purchasing Agent, Risk Manager. Oversee financial systems and serves as backup for Accounting Generalist. Work performed is of a confidential, complex and responsible nature in any of the following areas: employee benefits, retirement, employee records, recruitment, data collection, wage classification, employee programs, employee relations, training and communication.

Supervision Received: The Administration and Finance Officer is appointed by the Board of Selectmen and functions under the jurisdiction and policy direction of the board. He/she maintains close contact with the First Selectman and will refer specific issues or problems to the First Selectman and the Board of Selectmen as necessary when clarification of interpretation of town policy or procedures is required.

Supervision Exercised: Jointly with the First Selectman has supervisory responsibility for all personnel reporting to the Board of Selectmen through the department heads

Essential Job Functions:

Supervise, direct, and assume responsibility for the efficient administration of all functions and activities for which the Administration and Finance Officer is given authority.
Evaluate the effectiveness of departments reporting to him/her and take actions necessary to achieve optimum performance levels.
Develop and revise as necessary standard operating procedures for the regular activities of each department in cooperation with department heads and First Selectman.
Prepare an annual budget for First Selectman/Board of Selectmen, review and monitor budget execution throughout the fiscal year.
Oversee financial functions for town through the Accounting Generalist and will fill in for the Accounting Generalist during absences including payroll, AP and AR. Assist with Town Financial Audit.
Write proposals for competitive and non-competitive State, Federal and other grants, and act as the administrator for all grant programs. Writes all RFPs for the grants.
Attend all regular and special meetings of the Board of Selectmen, Board of Finance, Tri-Board (BOE, BOS, BOF) including executive sessions, unless excused in advance by the First Selectman. Provides advice as requested.
Serve on the Capital Projects Planning Committee and develop long-range planning and infrastructure improvement plans. Prepares CIP Budget
Serve on the POCD Action Plan Committee.
Advise and recommend to the First Selectman/Board of Selectmen policies, programs and actions he/she deems necessary, including but not limited to analysis and drafting regulations, policies and ordinances.
As the Human Resource Director, administer the town personnel policies and collective bargaining unit agreements. Provide support during labor negotiations and grievance proceedings. Oversee all disciplinary processes with Department Heads and proceedings for all union and non-union staff.
Administer and maintain all human resource tasks to include workers compensation, DOT clearinghouse for CDL drivers, random drug/alcohol testing, background checks and maintain all personnel files.
Administer all FMLA requests and track hours, medical documentation, and assist employees as needed.
Act as health insurance administrator through vendors to include managing open enrollment and maintaining contracts for all employee health benefits.
Pension administrator for the staff, manage retirement contracts and work with TPA to assist staff with changes to the retirement plan.
Update and maintain the employee handbook to ensure all policy changes and procedures are documented and benefits are current in the handbook.
As Human Resources Director, supervise the recruitment and hiring of all personnel, excluding those managed by the Board of Education, and administer employee benefits. Conduct annual performance evaluations for all non-union employees, and union members.
Coordinate, facilitate, and monitor the provision of services by town counsel and consultants.
Maintain accountability for all town physical assets, excluding those overseen by the Board of Education.
Answer complaints and refer complaints to the proper town department for attention. Submit recommendations for the disposition of specific complaints to the Board of Selectmen.
Oversee risk management for the Town, including worker’s compensation, fleet, property, and liability insurance. Ensure all work is done by employees under state and federal guidelines.
Ensure that complete records of the administrative and financial activities of the town are kept, well organized, properly safeguarded and readily accessible.
Serve as the chief procurement officer for the town, responsible for a decentralized purchasing environment.
Prepare Request for Bid/Proposal specifications, analyze resulting submittals, and serve as the town’s contract administrator.
Assigned as the Town’s Freedom of Information Officer to handle all correspondence and documentation gathered for FOIA requests. Work with attorneys as needed and have a full understanding of FOI Act in its entirety.
Maintain all content on the Town of North Stonington’s website (except minutes and agendas).
Liaison with IT consulting company, to ensure all issues are resolved and cyber security requirements and training are in place.

Other Functions:

Perform similar or related work as required, directed or as situation dictates.
Continue training and professional development and keep current with trends.
Ensure all work is performed in accordance with all federal and state laws, local ordinances and policies. Represent the town on regional and state organizations.
Represent the town in a professional and ethical manner at all times.

Minimum Required Qualifications:

Education, Training and Experience: The qualifications required would generally be acquired with a bachelor’s degree in public administration degree or related field suggested, and over 5 years of experience in municipal administration, human resources, budgeting, and finance with at least 2 years of supervisory type experience or similar position; or any equivalent combination of education and experience. Master’s degree preferred with 4 years of experience.

Special Requirements: SHRM-CP or SHRM-SCP highly desired

Knowledge/Skills/Abilities

Comprehensive knowledge of the functions of municipal government.
Working knowledge of the interaction between local, state, and federal government.
Knowledge of Connecticut General Statutes as they apply to municipal operations or ability to research the Statutes such as FOIA.
Knowledge of Human Resource Practices.
Some knowledge of risk management, purchasing and grant administration.
Working knowledge of business administration practices and general office procedures.
Excellent administrative and fiscal and budget skills.
Demonstrated skills in working cooperatively with other departments, agencies, citizen groups, and individuals in promoting the best delivery of services to the community.
Excellent managerial, organizational and communication skills. Imagination, innovation and judgment relating to planning and achieving town-wide goals.
Skills in public speaking and presentations.
Ability to establish and maintain effective working relationships with all town employees, board/committee members, officials and the general public.
Ability to recognize town-wide priorities and work cooperatively to support their accomplishment. Ability to conceptualize and put into operation department and town-wide goals and objectives.
Ability to prioritize multiple tasks and deal effectively with interruptions, often under considerable time pressure.