Job Description
Job Description
Town Clerk, City of Welaka – Come join our TEAM in the beautiful town of Welaka. We offer a competitive salary in a small-town work environment.
THE LAST DAY TO APPLY FOR THIS JOB IS FRIDAY, JUNE 6 AT 5 PM. Apply online https://www.welaka-fl.gov or in person, weekdays between 8-5 PM. Or send resume to City of Welaka Town Hall, 400 4th Avenue.
· Maintaining all Town financial accounts and records.
· Overseeing the processing of fiscal documents, check writing (for accounts payable and payroll) payment of bills, and preparation, analysis, and publication of Town financial statements and reports
· Responsible for compliance with I.R.S. rules and regulations concerning payroll and benefits, and annual reporting
· Utilize the accounting system to update the general ledger, accounts payable, accounts receivable, payroll and bank reconciliations
· Reviewing all checks prior to disbursement
· Providing guidance to department heads on proper procedures for department expenses
· Prepare and submit the annual budget and capital program to the council, and implement the final budget approved by the council to achieve the goals of the town.
· Submit to the council and make available to the public a complete report on the finances and administrative activities of the town as of the end of each month and a full assessment at the end of the fiscal year.
· Make such other reports as the council may require concerning operations.
· Keep the council fully advised as to the financial condition and future needs of the town.
· Provide staff support services for the mayor and council members.
· Handling all areas of human resources such as payroll, employee relations, recruitment, benefits administration, workers compensation, and injuries, and policies and procedures
· Responsible for supervising office staff, creating work schedules, and ensuring smooth day-to-day operations of city hall.
· Scheduling, preparing and taking minutes of monthly town council meetings.
· Responsible for public records requests
· Some duties may be delegated to the assistant clerk with approval from the council
Knowledge, Abilities and Skills
· Knowledge and experience in finance, public administration and communications
· Knowledge of accounting software
· Ability to cooperate and communicate effectively with other Town departments, elected officials and the public
· Ability to perform multiple tasks correctly and efficiently under varying conditions
· Availability of working varying hours for meetings and elections
· Computer skills – from electronic records management to email communications
· Reporting – ability to create clear public reports and relay all information to the public as needed
· Ability to work independently with little to no supervision
· Excellent communication and record-keeping skills
· Knowledge of local government structure and services
· Public sector budgeting and finance principles
· Federal, State and local laws, rules and regulations affecting municipal budgeting
Minimum Requirements
· Minimum of 5 years’ experience in public administration, preferably as a municipal clerk and/or finance manager
· Bachelor’s degree in finance, Accounting, or related field
· An equivalent combination of education and experience may be considered
Physical Requirements and Work Environment
· The physical demands described here represent minimum requirement to successfully perform the essential duties and functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.
· Regularly required to stand, sit, see, speak, hear and use hands and fingers to operate a computer, telephone, or other electronic devices
· Occasional light to moderate lifting of office products and supplies may be required
Company DescriptionCarry out the business of Welaka, a small-town government. Residents come in to pay their water bills. We hold monthly town council meetings. We manage grants, purchase for the town, and send out monthly newsletters.
Company Description
Carry out the business of Welaka, a small-town government. Residents come in to pay their water bills. We hold monthly town council meetings. We manage grants, purchase for the town, and send out monthly newsletters.