Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to provide high-level administrative support to ensure smooth daily operations. This role involves managing schedules, coordinating meetings, and handling inquiries with professionalism and efficiency. Located in Cheverly, Maryland, this Contract-to-Permanent position offers an excellent opportunity to showcase your organizational skills and attention to detail.
Responsibilities:
• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Respond to inquiries from residents, providing clear and helpful information.
• Schedule, organize, and prepare materials for executive meetings.
• Handle incoming calls professionally, directing them to the appropriate departments or resolving inquiries promptly.
• Perform general administrative tasks, such as drafting correspondence and maintaining records.
• Utilize Microsoft Office Suite and Outlook to create documents, manage email communications, and organize schedules.
• Ensure smooth communication between executives and other stakeholders.
• Monitor multi-line phone systems and provide coverage as needed.
• Maintain a high level of confidentiality when handling sensitive information.• Proven experience as an Executive Assistant or Senior Administrative Assistant.
• Proficiency in calendar management and scheduling tools.
• Strong skills in Microsoft Office Suite, including Outlook.
• Excellent written and verbal communication abilities.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong phone etiquette and experience with multi-line systems.
• Familiarity with coordinating travel arrangements and logistics.