Job Description
Job DescriptionExecutive AssistantPosition Overview
We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment.
Key Responsibilities
- Maintain and optimize a dynamic executive calendar.
- Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly.
- Coordinate with internal and external stakeholders to ensure seamless scheduling and communication.
- Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate.
- Prepare, edit, and format documents, reports, presentations, and correspondence.
- Track deadlines, follow up on action items, and ensure commitments are met.
- Process invoices, pay bills, and track expenses with accuracy and confidentiality.
- Assist with budgeting, expense reports, and reconciliation.
- Manage vendor relationships and maintain organized administrative systems.
- Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction.
- Exercise sound judgment, especially when handling sensitive or confidential information.
- Stay proactive in keeping the executive informed and prepared.
- Demonstrate exceptional discretion, reliability, and emotional intelligence.
- Maintain composure and professionalism in high-pressure or rapidly changing situations.
Qualifications
- 5+ years of executive support or administrative professional experience.
- Strong proficiency in Microsoft Office Suite / Google Workspace.
- Exceptional organizational and time-management skills.
- Ability to manage multiple priorities and meet strict deadlines.
- Excellent written and verbal communication skills.
- High level of integrity, discretion, and emotional maturity.
- Experience managing financial tasks (invoices, bill pay, expense reporting) preferred.
Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation.
Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.