Medical Scheduler/Medical Office Coordinator/Staffing Coordinator
Job Description
Job Description
Required Qualifications:
• HSD/GED required
• Experience with EPIC or FAST
• 1 year of recent experience working in an outpatient clinic or medical office setting
• Ability to read, understand, and respond to detailed oral and written instructions
Preferred Qualifications:
• 2+ years’ recent experience in large-scale staff and physician scheduling
• Certification in healthcare administration or scheduling
• Understanding of medical terminology
• Experience with UKG
Primary Duties and Responsibilities:
• Develop and maintain comprehensive staff and provider schedules, ensuring appropriate coverage for all clinic shifts.
• Enter, update, and adjust schedules in UKG (Kronos) to reflect real-time staffing changes.
• Monitor staffing levels and address last-minute changes (illnesses, emergencies, or volume changes) promptly.
• Ensure all scheduling complies with policies, labor laws, and departmental guidelines.
• Publish schedules on a regular cycle and communicate changes clearly and in advance.
• Coordinate weekend and holiday staffing, implementing fair rotating schedules and ensuring adequate coverage.
• Receive and process time-off requests, verifying eligibility and obtaining necessary approvals.
• Update schedules to reflect approved time off and arrange coverage as needed.
• Track attendance and availability, reporting concerns to management as appropriate.
• Collaborate with HR and Payroll to reconcile schedules with recorded time off.
• Perform routine audits of schedules to verify accuracy and compliance with regulations.
• Monitor adherence to work-hour limits, overtime rules, and departmental policies.
• Prepare and present staffing reports using UKG, Excel, or Tableau to inform leadership decisions.
• Recommend process improvements based on audit findings and operational feedback.
• Ad-hoc duties as needed.
Company DescriptionAlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.
Company Description
AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.