Job Description
Key Responsibilities:
• Assist in the planning and coordination of conferences, from inception to completion.
• Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.
• Communicate with sponsors and venue to ensure timely delivery of event requirements.
• Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.
• Ensure compliance with event policies and timelines
• Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.
• Provide administrative support to the company president
- Create and update conference webpages. Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)
- Update and maintain forms in Wufoo
Qualifications:
• Proven experience in event planning, conference coordination, or related administrative roles.
• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo
- • Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am – 5:30pm)