Job Description
Job Description
Position Summary:
The Coordinator, Human Resources provides administrative and operational support to the Human Resource team. This role is responsible for processing payroll, employee onboarding, recruitment coordination, Human Resource data entry, compliance updates, and employee engagement initiatives. The ideal candidate is detail-oriented, organized, and capable of handling multiple Human Resource functions in a fast-paced environment.
Key Accountabilities:
- Maintain accurate and confidential employee/payroll records in compliance with company policies and legal requirements, perform data entry, and support scheduling and document preparation.
- Coordinate new hire orientations and exit processes, ensuring required documentation is completed.
- Help ensure adherence to company policies and labor laws; update and distribute HR policies.
- Respond to HR-related inquiries and assist with internal communications, events, and training logistics.
- Enters all new hire information in the HRIS system, including personal, employment, pay, and benefits information.
- Utilizing the HRIS, maintains HR files, including creating new hire and benefit files and maintaining personnel files, including I-9s, to ensure accurate recordkeeping.
- Performs periodic audits of HR and benefit files and records to ensure all required documents are collected and filed appropriately in the HRIS system.
- Supports the HR Department’s goals and objectives by creating, managing, and maintaining business intelligence reporting.
- Accurately process payroll for all employees on a bi-weekly basis, including wages, overtime, bonuses, holidays and deductions.
- Maintain and update employee payroll records, including personal information, tax forms, and benefits enrollments.
- Coordinate with HR team to manage deductions for benefits, such as health insurance, retirement plans, and other voluntary contributions as needed.
- Assist with internal and external audits by providing payroll records and documentation as needed.
- Work closely with HR and Finance teams to ensure seamless payroll operations and resolve discrepancies.
Qualifications: The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform the position successfully.
Education, Certificates, and Licenses:
High School Diploma required; Associate’s Degree or Bachelor’s Degree preferred.
Experience:
- 5 plus years or prior relevant work experience in HR and Payroll required
- Experience with Visio required; experience with OrgPlus preferred.
Knowledge, Skills, and Abilities:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and payroll software (e.g. ADP, Paylocity).
- Working knowledge of HRIS system applications.
- Excellent attention to detail and accuracy in data entry and calculations.
- Able to maintain strict confidentiality with sensitive information.
- Effective communication skills for addressing employee inquiries and collaborating with teams.
- Organizational and data analysis skills.
- Ability to work independently and in a team by multitasking effectively in a fast-paced environment.
- Data entry skills with high accuracy and attention to detail.
- Strong verbal and written communication skills.