Job Description
Job DescriptionWe are looking for an Accounting Specialist to support day-to-day financial operations in Austin, Texas. This position plays a key role in keeping payables, receivables, and tenant-related accounting activities accurate, organized, and current. The ideal candidate brings strong hands-on accounting experience, attention to detail, and confidence working across multiple financial records and deadlines.
Responsibilities:
• Oversee the complete accounts payable process, including reviewing invoices, entering payment details, and ensuring vendors are paid accurately and on time.
• Keep supplier documentation up to date by maintaining records such as tax forms and insurance certificates.
• Coordinate annual tax reporting for vendors by preparing and distributing required 1099 forms.
• Create, send, and monitor lien waiver documentation to support payment and compliance requirements.
• Handle end-to-end accounts receivable activities, including billing, payment application, and follow-up on outstanding balances.
• Reconcile credit card and other credit-based accounts to verify accuracy and resolve discrepancies promptly.
• Administer recurring rent charges each month and provide tenants with account statements as needed.
• Record rent payments, post transactions, and prepare deposits while maintaining accurate financial records.
• Compare and reconcile tenant balances between TurboTenant and QuickBooks to ensure both systems reflect correct account activity.
• Assist with additional accounting assignments and special projects based on business needs.• 5+ years of experience in an accounting support or accounting clerk role.
• Demonstrated experience managing both accounts payable and accounts receivable processes.
• Proficiency with QuickBooks and confidence navigating accounting records in a digital environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Background in invoice processing, payment tracking, and account reconciliation.
• Ability to organize documentation, manage deadlines, and handle multiple accounting tasks efficiently.
• Effective written and verbal communication skills for working with vendors, tenants, and internal stakeholders.