Bookkeeper

Job Description

Job DescriptionBenefits:

• Flexible schedule
• Opportunity for advancement
• Bonus based on performance

Position Summary


We are seeking an experienced, detail-oriented Part-Time Bookkeeper to support the financial operations of our fast-paced restoration company. This position manages day-to-day accounting, job costing, invoicing, payroll support, and financial reporting for projects involving water mitigation, mold remediation, fire restoration, contents/pack-outs, and insurance-based work. The ideal candidate thrives in a structured, organized environment and understands how to track costs by job, subcontractor, and equipment usage.

Key Responsibilities


Accounts Receivable & Job Costing

• Create and send invoices for mitigation, contents, and reconstruction projects
  
  
• Track payments from insurance carriers, adjusters, TPAs, and customers
  
  
• Reconcile deposits and match payments to specific jobs
  
  
• Maintain job costing accuracy (labor, subs, equipment, materials)
  
  
• Assist with Xactimate estimate imports or adjuster documents as needed
  
  

Accounts Payable

• Enter and categorize bills, subcontractor invoices, and vendor charges
  
  
• Monitor due dates and schedule payments
  
  
• Track receipts and job-related expenses from field staff
  
  
• Maintain accurate vendor records and W-9s
  
  

Payroll Support

• Review and process weekly timesheets
  
  
• Assign labor hours to job numbers
  
  
• Coordinate with payroll provider to ensure accuracy
  
  
• Track PTO, reimbursements, and mileage
  
  

Banking & Reconciliation

• Reconcile bank accounts, credit cards, and loan balances monthly
  
  
• Monitor cash flow and provide weekly updates to ownership
  
  
• Assist with maintaining financial controls and audit readiness
  
  

Financial Reporting

• Prepare monthly financial statements and job profitability reports
  
  
• Generate aged receivables and payables summaries
  
  
• Provide cost analysis on high-value projects
  
  
• Support budgeting and forecasting processes
  
  

Administrative Support

• Assist with vendor onboarding, insurance certificates, and compliance
  
  
• Organize documentation for insurance claims and GSA/SDVOSB contracts
  
  
• Maintain accurate digital filing structures (bills, receipts, bank docs)
  
  
• Support year-end processes and communication with tax accountant
  
  

Qualifications


Required

• 2+ years bookkeeping/accounting experience
  
  
• Proficiency with QuickBooks Online
  
  
• Strong understanding of job costing (construction or restoration preferred)
  
  
• Experience with accounts payable/receivable and reconciliations
  
  
• Strong attention to detail and organization
  
  
• Ability to work independently and handle confidential information
  
  

Preferred

• Experience in restoration or construction industry
  
  
• Familiarity with items like: mitigation invoices, carrier payments, Xactimate, subcontractor tracking
  
  
• Understanding of SDVOSB/GSA documentation and federal billing requirements (not required but a plus)
  
  
• Knowledge of payroll platforms (Gusto, ADP, QuickBooks Payroll, etc.)
  
  

Work Hours & Compensation

• Part-time: 1525 hours per week
  
  
• Flexible scheduling (some remote work possible after training)
  
  
• Compensation: $20$35/hour, depending on experience
  
  
• Opportunity to grow into a larger role as the company expands
  
  

Key Traits of the Ideal Candidate

• Highly organized and meticulous
  
  
• Comfortable with fast-moving job environments
  
  
• Strong communicator
  
  
• Able to prioritize and manage multiple jobs at once
  
  
• Problem-solver who takes initiative
  
  
• Trustworthy with sensitive financial information