Office Manager & Social Media Coordinator

Job Description

Job DescriptionBenefits:

• Healthcare Stipend
• 403(b)(9) matching after 1 year
• 403(b)(9) available after 1 year
• Bonus based on performance

Oversees all office operations in accordance with the State Office budget


Financial

• Pick up checks at PO Box, deposit them at bank
• Send out contribution receipts and annual statements to donors
• Help with printing, mailing and recording donations from appeal and other letters

Social Media
Maintain MailChimp and CRM lists for donors, volunteers, prayer supporters, and others.
In coordination with the Director of Development & Events, help design, format and prepare periodic newsletters and articles to load onto website for printer-friendly copies.
Manage Instagram account(s)

Meetings, Travel and Event Planning
Schedule meetings and arrange phone calls
Help with event planning and execution, especially CYIA camp, statewide retreat, and fund-raisers by choosing venues and making necessary arrangements to ensure the events are successful
Attend CYIA and handle administration with Camp Director

• Help prepare for the State Board and staff meetings: 1) Copy agenda material & create packets and 2) Order lunches

Public Relations
Greet office and event guests and answer phone calls
Compile and organize materials for state coordinators/directors Power Point presentations
Interact with venues and business contacts to arrange for food and logistics needed for events
Handle child protection screening for state board and other volunteers on behalf of State Director

Internal Communication & Collaboration
Facilitate the dissemination of information to local chapters
Serve as liaison with USA Ministries for chapter and information requests
Gather and assimilate monthly chapter ministry reports, and collect committee minutes
Ensure chapters accurately report monthly statistics with USA Ministries
Create a Mailbox Club Report

Clerical
Copy, print, compile records for folders and binders, keep an organized filing system & run errands
Place orders for supplies and materials from vendors and CEF Press
Handle travel arrangements, filing forms with USA Ministries, etc., for state ministry development

Other duties as assigned

Reports to the State Director

Qualifications
Active in a local church
Two years minimum experience in administrative support role in a professional environment
Demonstrated experience handling multiple tasks simultaneously
Demonstrated experience in Microsoft Office
Demonstrated experience in file maintenance, editing, and proofreading
Professional appearance and demeanor
Bachelors degree preferred

Knowledge/Skills/Abilities

• Excellent communication and interpersonal skills
• Excellent assessment and observation skills, with attention to detail
• Excellent organizational skills, particularly accuracy in record keeping and effective time management
• Ability to prioritize projects and be discrete, exercising good judgment
• Ability to plan and coordinate events, programs, and administrative workflow
• Ability to maintain professional rapport in all modes of communication
• Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.