Job Description
Job DescriptionSalary:
About Imagenet
At Imagenet, we are committed to revolutionizing the way healthcare and business systems operate by delivering customized, intelligent document processing solutions. As a leader in digital transformation, our people are at the heart of our success. We are currently seeking a motivated and detail-oriented Human Resources Coordinator to join our Tampa-based team.
Position Summary
The Human Resources Coordinator plays a key role in supporting the daily operations of the Human Resources department and providing executive administrative and office support. This hybrid position will be based at our Tampa, FL office for two days per week (Tuesdays and Thursdays, although this may fluctuate depending on business needs). The successful candidate will be responsible for coordinating HR processes, ensuring compliance, managing documentation, providing executive and office administrative support, and supporting a positive, engaging work environment.
Breakdown of Responsibilities:
- 70% Human Resources Coordination
- 30% Executive and Office Assistant Support
Key Responsibilities
Human Resources (70%)
- Process and track documentation related to FMLA, ADA accommodations, Workers Compensation, and Unemployment Claims
- Maintain and update HRIS and personnel files with accuracy and confidentiality (including BambooHR and Paycor systems)
- Assist with coordinating onboarding and offboarding including orientation, background checks, I-9 compliance, and exit interviews
- Respond to employee inquiries and monitor the HR inbox
- Track training, performance evaluations, and employee documentation
- Support employee engagement initiatives and internal communication efforts
- Generate HR reports and assist with audits and data integrity
- Coordinate performance management processes and reviews, generate completion reports, and support managers and employees throughout the cycle
- Support payroll processing in coordination with the Finance department
- Interpret and communicate HR policies and procedures to U.S.-based employees with professionalism and discretion
- Assist compliance and HR leadership with tracking attestations, reporting requirements, and data privacy adherence
- Initiate and consolidate results from annual employee engagement surveys
- Schedule and coordinate company-wide updates, including monthly internal meetings and quarterly global town halls, partnering with leadership on agendas and presentations
Executive and Office Assistant Support (30%)
- Provide executive support to the Executive Leadership Team (ELT) including calendar management, travel arrangements, and meeting coordination as needed
- Prepare agendas, presentations, reports, and meeting minutes
- Assist with confidential correspondence and project coordination
- Support daily office operations, including ordering supplies and maintaining
common areas
- Assist with scheduling, mail handling, and liaising with facility vendors as needed
- Act as a point of contact for onsite visitors and general inquiries
- Coordinate office maintenance, repairs, and vendor services
- Arrange catering, beverages, and logistics for client visits and internal events
Qualifications
- Required:
- 23 years of experience in an HR Coordinator or combined HR/Office Administrator role
- Hands-on experience with FMLA, ADA, Workers Compensation, and Unemployment documentation
- Knowledge of HR principles and relevant employment laws at the federal, state, and local levels
- Strong organizational and multitasking skills with acute attention to detail
- Proficiency with Microsoft Office Suite and HRIS/Payroll platforms p
- Excellent written, verbal, and interpersonal communication skills
- High level of professionalism, discretion and integrity when handling sensitive information
- Ability to work both independently and collaboratively in a hybrid setting
- Preferred:
- Associates or bachelor's degree in human resources, Business Administration, or a related field
- Experience working in a private equity-owned company
- Familiarity with HRIS/payroll processing systems and compliance documentation
- Prior experience supporting a senior executive team
Work Schedule & Location
- Hybrid schedule: Minimum 2 days per week onsite (Tuesdays and Thursdays) at our Tampa, FL office.
Must be a local candidate able to commute regularly to the Tampa office
Why Join Imagenet?
At Imagenet, we empower our team members to innovate, collaborate, and grow. We offer a supportive hybrid work environment where your contributions drive meaningful results in a mission-driven organization. Join a team that values excellence, integrity, and continuous improvement.
COMPANY OVERVIEW
Imagenet is a leading provider of back-office support technology and tech-enabled outsourced services to healthcare plans nationwide. Imagenet provides claims processing services, including digital transformation, claims adjudication and member and provider engagement services, acting as a mission-critical partner to these plans in enhancing engagement and satisfaction with plans members and providers.
The company currently serves over 70 health plans, acting as a mission-critical partner to these plans in enhancing overall care, engagement and satisfaction with plans members and providers. The company processes millions of claims and multiples of related structured and unstructured data elements within these claims annually. The company has also developed an innovative workflow technology platform, JetStreamTM, to help with traceability, governance, and automation of claims operations for its clients.
Imagenet is headquartered in Tampa, operates 10 regional offices throughout the U.S. and has a wholly owned global delivery center in the Philippines.
Imagenet LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training