Job Description
Job DescriptionSalary: $75k
Position Description
We are seeking a detail-oriented and organized Finance Specialist (FS) with an aptitude for numbers to support the financial operations of our non-profit organization. The ideal candidate will play a key role in accurate financial reporting, effective management & analysis. The FS will possess knowledge of best practices in finance & accounting, preferably for non-profits.
The Finance Specialist will embody MLPs core values of Mindfulness, Self-Awareness, Curiosity, Social Justice, and Celebration. The Finance Specialist will report directly to the Director of Finance.
Responsibilities:
The Finance Specialist will support the Director of Finance to maintain effective and efficient internal controls and ensure compliance with current legal standards, donor requirements, and management best practices. The main responsibilities include:
- Create and distribute invoices to customers
- Receive and record payments, as well as upload documentation used for audit purposes
- Update and maintain accounts receivable (A/R) spreadsheet with outstanding invoices and payments received
- Record bank transactions in QBO and complete proper documentation for the archiving of checks received
- Record monthly donations
- Receive and handle bills for timely processing and payment
- Ensure proper recording of accounts payable (A/P) in QBO
- Ensure the integrity of accounting information by recording, verifying, consolidating, and entering transactions in QBO
- Support month-end accounting close process
- Support preparation of reports in QBO, Google Sheets/Microsoft Excel, or other platforms to assist the leadership team with decision-making
- Assist with the annual audit process as needed (including related year-round tasks)
- Support the bi-weekly payroll process for all employees, including occasional off-cycle payrolls.
- Assist in the reimbursement process
- Create ad-hoc spreadsheets/documentation as needed
- Ensure personal compliance with MLP protocols and processes
- Other duties assigned as needed
Qualifications:
- Bachelors degree OR similar experience in Finance, Accounting, or related field
- Proficiency using standard spreadsheet, document, and presentation software (e.g, Google Suite, Microsoft Office, Adobe Acrobat)
- Knowledge of U.S. generally accepted accounting principles (U.S. GAAP), including at least 1 year of experience with non-profit accounting
- Experience with processing payroll, including familiarity with payroll software (e.g, BambooHR)(Preferred)
- Experience with accounting (e.g. Quickbooks Online) & expense management software (e.g. Bill.com, Tallie)(Preferred)
- Excellent time management and organizational skills
- Excellent communication skills with the ability to present financial information to both financial and non-financial stakeholders
- Strong analytical skills with the ability to gather, organize, analyze, and report financial information with attention to detail and accuracy.
If interested in applying, please submit your resume and cover letter.
THE ABOVE STATEMENTS REFLECT THE GENERAL REQUIREMENTS FOR JOB PERFORMANCE AND ARE NOT TO BE CONSIDERED AN ALL-INCLUSIVE LIST. ALL STAFF ARE EXPECTED TO SUPPORT THE MISSION AND VALUES OF MINDFUL LIFE PROJECT.
Equal Opportunity Employer
MLP is an equal employment opportunity employer. Our organizations policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The organization also prohibits harassment of applicants or employees based on any of these protected categories.