Accounting Clerk / Office Assistant

Job Description

Job Description

Accounting Clerk / Office Assistant

Do you lack APPRECIATION from your employer?

Are you READY for a Career with PURPOSE?

Would you ENJOY a Fun, POSITIVE and GENEROUS Culture?

Compensation: $18.00 to $22.00 an hour based on experience

Job Type: Full-time, on-site

PRIMARY PURPOSE: Work at the front desk in all areas, accounts payable, accounts receivable and in general office/administration with a positive attitude, a strong work ethic, and a commitment to always maintaining professionalism.

DUTIES AND RESPONSIBILITIES

Accounts Payable & Accounts Receivable

Assists the Owner/President in performing all accounting functions, including but not limited to:

• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into QuickBooks and Bill.com.

• Process and mail out statements and invoices for accounts receivable, along with following up on Aging account balances due.

• Process payments via credit card, ACH, or mailed checks for accounts payable.

• Reconciliation of credit card statements, incoming invoices, and other financial records to ensure accuracy and resolve any discrepancies.

• Digitally collect and ensure submission of all receipts/invoices from employee purchases to match with credit card entries.

• Gather information to create month end reports for the accountant and Owner/President.

• Closely monitor incoming bills and communicate with vendors, utilities, etc. to resolve any billing errors, incorrect charges, or late fees etc.

• Properly process and record incoming digital and check payments from accounts receivable.

• Responsible for collecting and updating Form W9 with vendors and collaborating with accountant for 1099 processing.

• Reconciling US Cellular phone inventory Returns/DOA's/RMA's

• Ensures that appropriate statements, paid receipts, bank records, etc. are maintained and filed, according to departmental guidelines

• Handles communications on deposit discrepancies, ordering deposit slips, etc.

Office Assistant

Office tasks, including, but not limited to:

• Engage with incoming phone calls and visitors with a warm and professional demeanor, directing them to the appropriate contacts

• Keep the public areas inviting and organized, ensuring a welcoming atmosphere for all guests

• Proactively order and stock, office & kitchen supplies to keep the corporate office running smoothly

• Perform duties such as scanning, digital filing, filing, photocopying.

• Creating documents in Word and Excel

• Assist all Corporate Office members with various tasks

• Creating labels for outgoing mail and packages

• Run errands - Outgoing UPS drop-off, Meal pick-up, Bank deposit, etc.

• Sorting incoming mail / packages and distributing through office

• Managing communications with all service companies for all locations - Water delivery, Floor mats, window cleaning, carpet cleaning

• Maintains the complete property listing including Landlord contacts, lease terms, Maintenance contracts, service contacts, etc.

• Ordering certain items for all locations, such as shirts, nametags, and general store supplies

• Assist Owner in planning, booking, and preparing for year-end party

• Assist with coordination of Community Events as needed

• Works closely with local insurance agency regarding vehicle fleet coverage, drivers, claims, etc. and a variety of other needs - Property Ins. Claims, liability certificates for events, etc.

• Decorating for holidays

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus

• Bookkeeping courses, preferred

• One to two years of accounting or bookkeeping and office assistant experience, preferred

• Prior experience with computers, data entry, and Microsoft Office Suite

Requirements:

• Ability to learn new systems/processes

• Must have clear organizational skills

• Ability to read and interpret documents

• Ability to write routine reports and correspondence

• Ability to effectively present information and respond to questions from customers, vendors and employees

• Ability to define problems, collect data, establish facts, and draw valid conclusions

• Ability to solve practical problems independently or in a team environment

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Strong basic math

• Must be able to define problems, collect data, establish facts and draw valid conclusions

• Must be flexible regarding scheduling based on business demands

• Able to lift and mover up to 25lbs

• High degree of accuracy and attention to detail

• Ability to manage and complete multiple tasks

• Able to bend, stretch, twist and stand or sit for long periods of time

• Willingness to learn

• Clear organization